INVOICE CLERK

Introduction

CAREER OPPORTUNITY: INVOICE CLERK (ICT / MANAGED SERVICES)

Position Title:  Invoice Clerk

Location:  Gauteng, South Africa

Industry:  Information & Communications Technology (ICT) / Managed Services

Employment Type:  Permanent / Full-time

Salary:   Estimate it would be in the range of R120 000 to R180 000 per year, final budget range to be confirmed

ABOUT OUR CLIENT

Our client is an award-winning, holistic technology services provider with a strong national footprint. They specialise in delivering secure, scalable, and innovative ICT solutions to enable businesses to thrive in a digital world. Driven by a high-performance culture, operational excellence, and equal opportunity practices, they are seeking a detail-driven  Invoice Clerk  to join their Procurement and Finance division in Gauteng.

PURPOSE OF THE ROLE

The  Invoice Clerk  will be responsible for the accurate preparation, processing, validation, and administration of customer invoices, recurring billing, supplier-related billing support, and financial documentation.

This role plays a critical part in revenue assurance, customer account integrity, and financial operational efficiency. You will work closely with Finance, Procurement, Sales, Operations, and Service Delivery teams to ensure seamless invoicing activities in a fast-paced environment.

Duties & Responsibilities

KEY RESPONSIBILITIES

• Customer Billing & Invoice Processing:

• Generate and process recurring monthly, once-off, project, licensing, connectivity, and managed services customer invoices accurately and timeously.

• Validate invoice details against approved quotes, contracts, and billing schedules.

• Ensure invoices strictly align with customer agreements and approved pricing.

• Billing Verification & Revenue Assurance:

• Verify billing accuracy prior to invoice release, ensuring all delivered services are correctly billed.

• Identify and escalate billing discrepancies, unbilled services, and revenue leakage risks.

• Maintain and update recurring billing schedules.

• Financial Administration Support:

• Assist with credit note processing, billing reconciliations, debtor support, customer account verifications, and month-end billing tasks.

• Support the Finance team during audits and financial reviews.

• Cross-Departmental & Customer Coordination:

• Liaise with Finance, Procurement, Service Delivery, Operations, and Sales teams to resolve billing queries and invoice discrepancies.

• Assist customers professionally with invoice-related inquiries and escalate unresolved concerns appropriately.

• Documentation & Governance Compliance:

• Maintain structured, auditable billing records, customer files, tracking sheets, and supporting reports.

• Adhere strictly to company financial procedures, approval workflows, POPIA, ISO 27001 governance standards, and financial controls.

Desired Experience & Qualification

MINIMUM REQUIREMENTS

• Education:

• Grade 12 / Matric ( Mandatory )

• Certificate or Diploma in Finance, Accounting, Administration, or a related field ( Mandatory )

• Experience:

• Minimum  4 years of experience  in invoicing, billing, finance administration, or accounts administration ( Mandatory ).

• Prior experience within  ICT, Telecommunications, Managed Services, or technology environments  will be highly advantageous.

• Technical Competencies:

• Advanced MS Excel proficiency & ERP/Accounting software experience.

• Proven data capturing accuracy, billing administration, and reconciliation support skills.

• Strong document management and reporting abilities.

• Behavioural Attributes:

• Meticulous attention to detail and high numerical accuracy.

• Excellent communication, time management, and organizational skills.

• Strong accountability, problem-solving mindset, and ability to perform under pressure.

Package & Remuneration

Budget range estimated to be R120 000 to R180 000 per year

Interested?

Please provide a professional CV as part of your application and only apply if you meet the minimum requirements of this vacancy. Please note the budgeted salary range for this role