Invoice Administrator

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

Junior-level position, reporting to and working under the guidance of the Finance Manager, Accounting Administrator and Debtors Clerk.

Position requires a good foundation in finance looking to develop further within a finance environment.

JOB PURPOSE

The Invoicing Administrator is responsible for accurate and on-time invoicing of 30-day and claim accounts, including credit control and supporting finance administration.

KEY RESPONSIBILITIES

Prepare invoicing recons from drawings received and invoice per project deadlines

Invoice work instructions, site variation orders and monthly cranage

Check monthly waybills for manual entries and invoice accordingly

Prepare and capture the monthly steel sheet

Get claims/invoices certified on time and follow up with QSs on queries

Resolve invoice queries and reconcile query accounts

Process credit notes with the required authorisation

Weekly credit control - make sure credit limits are in place and adhered to

General admin: filing, scanning, job cards, updating work instructions on Sage, year-end audit selections

Desired Experience & Qualification

REQUIREMENTS

Grade 12

Minimum 2 years’ experience in debtors and invoicing

Construction / manufacturing invoicing experience an advantage

Prior experience working on an accounting software package is essential. (Experience with Sage Evolution will be advantageous.) Candidates without Sage Evolution experience must be willing and able to learn the system.

MS Office with intermediate Excel

Strong reconciliation skills

Must read, speak and write English

PERSONAL ATTRIBUTES

Accurate, with strong attention to detail

Good communication and interpersonal skills

Well organised with good planning and time management

Deadline driven and able to work under pressure

Working hours: 07:30 to 16:00, Monday to Friday