Inventory / Dispatch Administrator, KZN

Applicants are required to strictly meet the following criteria

• Grade 12 with Diploma or degree in Supply Chain / Logistics / Warehouse Management advantageous. • Minimum 3 years experience in dispatch, warehouse, transport operations, or stock control, preferably in consumables. • Minimum 1 2 years supervisory experience • Proficient in MS Office • Experience in Syspro (or similar ERP) essential • Drivers License (Code 08) and own vehicle required • Forklift or pallet jack handling experience advantageous • Physically fit and able to perform manual handling tasks The s uccessful applicant would be responsible for, but not limited to:

• Control and align order fulfilment, inventory accuracy, and dispatch execution • Ensuring that all customer orders are delivered on time, in full, and without error • Active backorder management and strict inventory control • Ensuring that all open orders are continuously tracked, prioritised, and fulfilled against stock • Verifying stock prior to allocation and dispatch to maintain system and physical alignment • Closing pick slips accurately to confirm completion of warehouse execution • Tripping sales orders into the correct delivery routes • Consolidating loads based on Next Delivery Dates (NDDs) to optimise transport efficiency • Liaise with transporters to confirm schedules, issues, and ensure execution of planned deliveries • The role maintains full integrity between Syspro system transactions, physical stock, and dispatch documentation, ensuring that no order is dispatched unless it is complete, accurate, and aligned across all operational areas. Order Verification and Closure:

• Verify that all sales orders are closed by the daily cut-off time. • Validate purchase orders (POs) to ensure accuracy and cleanliness using a DOTIF report. Trip Planning and Route Optimization:

• Use the Syspro system to prepare trip sheets for each route and allocated vehicle. • Ensure compliance with maximum legally allowed tonnage per vehicle. • Optimize routes to maximize efficiency and meet delivery schedules. Invoicing and Documentation:

• Generate accurate invoices and delivery notes for all dispatched orders • Ensure documentation is complete, accurate, and compliant Communication and Coordination:

• Liaise with 3PL transporters to confirm delivery schedules and resolve any issues
• Communicate delays or issues to the relevant sales administrator and customers promptly
• Maintain clear and professional communication with internal teams and external stakeholders

Daily Dispatch Operations

• Start the day by planning and preparing deliveries for multiple customers
• Monitor dispatch pr

.special-hidden { display: none; }