Inventory Controller - Thabazimbi

Duties

Inventory Governance & Daily Controls

Oversee all daily stock movements across all departments. Ensure full SOP compliance at all times. Verify all transactions captured by the Inventory Administrator, including:

• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High-Risk Areas)

Reconcile POS sales vs inventory depletion for

• Bar (Minibar, Game Drive & Sales) • Gallery & Creative Lab Retail • Spa Retail Validate recipe-linked items for correct depletion (cocktails, pouring). Investigate all consumption discrepancies same-day. Enforce "no replenishment without reconciliation" per SOP.

Transfers, Issues, Wastage & Credit Management

Verify all transfers include: Correct documentation

• Signatures • Matched values Ensure all departmental issues are supported by usage sheets. Validate all wastage entries and ensure proper authorisation. Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment

Validate purchasing requests against: Department budgets Approved PAR levels Min/Max or ROP settings Confirm all POs use correct item codes, UOM, supplier, price, and delivery details. Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

Oversight of

• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts

Lead mid-month and month-end counts. Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning). Investigate variances using movement logs, POS data, GRNs, and usage patterns. Ensure all variances are fully explained and approved.

Month-End Process & Reporting

Manage Month End Process for all inventory locations in co-operation with all HOD's Compile month-end reporting pack including:

• Opening & closing balances • Purchases • Issues & transfers • Wastage • Sales vs consumption summaries • Variance reports • Count sheets Compile an Inventory Workbook. Obtain final sign-off from Finance & the Group Inventory Manager.

Master Data, Pricing & System Integrity

Maintain accurate item master data in MyStock / MyInventory /Sage Inventory Submit item creation/change requests via approved workflow. Ensure selling prices comply with margin policy.

Risk, Compliance & Audit Controls

Maintain separation of duties across request → capture → approval → issue. Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits). Enforce physical controls: locked cages, CCTV coverage, key registers. Support internal and external audits with accurate records.

Requirements

Grade 12 A formal qualification At least 2–4 years' experience in hospitality inventory or multi-department stock management Strong analytical and numerical ability Experience with MyStock / MyInventory / POS systems (TallOrder or similar) Ability to supervise and direct Storeman & Administrator functions Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE's) High accuracy and disciplined follow-through Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management