Inbound Sales & Tender Administrator

Introduction

Elecdata (Pty) Ltd is looking for a highly organised and detail-oriented Inbound Sales & Tender Administrator to join our team in Plumstead, Cape Town.

This is a junior/entry-level administrative position with a strong focus on tender administration, compliance readiness and document control. The successful candidate will assist in ensuring that the business remains tender-ready throughout the year while also providing administrative support to inbound sales and other business activities when required.

We are looking for someone who is accurate, methodical, comfortable working with deadlines and willing to learn our tender, compliance and internal business processes.The successful candidate will initially be appointed on a 3-month fixed-term contract, with monthly progress reviews to provide feedback, assess performance and support development during the contract period.

Duties & Responsibilities

• Search online tender portals and identify relevant tender opportunities.

• Review tender specifications, compulsory requirements and submission deadlines.

• Complete, compile and check tender forms and supporting documentation.

• Ensure tender packs are complete, accurate, correctly signed and submitted before deadline.

• Maintain organised tender files, registers, templates and submission records.

• Monitor expiry dates and validity of compliance documents, certificates, registrations and other supporting documents required for bidding.

• Follow up internally and externally for outstanding information and documentation.

• Assist with tender clarifications, submission confirmations and tender outcome follow-ups.

• Provide administrative support to inbound sales, projects and other general business activities when required.

Desired Experience & Qualification

Minimum Requirements

• Matric / Grade 12.

• Valid driver's licence – essential.

• Strong computer literacy, including Microsoft Word, Excel, Outlook and online systems.

• Good written and verbal communication skills.

• Strong administrative, organisational and deadline-management skills.

• Excellent attention to detail and ability to identify missing information, incorrect dates, unsigned forms and incomplete documentation.

• Ability to manage multiple documents, priorities and deadlines simultaneously.

• Reliable, methodical and comfortable working within structured processes.

Advantageous Experience

Previous experience in general office administration, document control, tender administration, procurement support, sales administration or customer support would be advantageous but is not essential.

We are open to a strong junior/entry-level candidate who demonstrates excellent administrative ability, attention to detail, willingness to learn and good follow-through.

Package & Remuneration

• Basic salary: R8,000 – R12,000 per month.

• Salary will be dependent on the candidate's experience and suitability for the position.

• The position will initially be offered on a 3-month fixed-term contract.

• Based on performance and business requirements, the contract may thereafter be renewed or considered for permanent employment.

• The position is based at our offices in Plumstead, Cape Town.

Interested?

If you are a highly organised, detail-oriented administrator who takes pride in accuracy, follows through on tasks and enjoys working with structured processes and deadlines, we would like to hear from you.

Please submit your CV via PNet for consideration.

Only shortlisted candidates will be contacted.