Imports & Supply Administrator

Introduction

Client in the Agricultural sector seeks an Imports & Supply Administrator to manage the coordination of imported goods, ensuring timely delivery, compliance with regulations, and efficient supply chain operations.

Duties & Responsibilities

1. Purchase Order & Supply Administration

• Create and issue purchase orders in SAP

• Execute and monitor purchase orders to completion

• Follow up with suppliers and transporters regarding product delivery progress

• Assist with resolving purchase order related queries and stock allocations

• Close completed or invalid purchase orders on SAP

• Reconcile high-volume purchase orders accurately

2. Import Administration & Coordination

• Create, receipt, and issue import purchase orders on SAP

• Communicate with Dubai office and clearing agents regarding shipping documentation

• Maintain and update import tracking information accurately

• Issue release authorisation letters and product registration certificates when required

• Compile vessel outturn reports for management approval

• Coordinate import shipments including bulk, breakbulk, and container imports

3. Inventory & Stock Control

• Receipt stock into third-party plants against supplier purchase orders

• Process stock transfers between import plants, warehouses, and voyage plants

• Issue and receipt bulk and container shipments using SAP stock transfers

• Ensure stock movements align with physical intake quantities

• Maintain inventory accuracy across operational locations

4. Invoicing & Transaction Processing

• Process invoicing from third-party plants for purchased products

• Invoice import plants for CFR sales transactions

• Invoice wholesale orders from third-party plants

• Ensure all invoicing transactions are completed accurately and timeously

5. Documentation & Compliance

• Maintain and file physical Bill of Lading (BL) documentation

• Receive, stamp, and courier BL documentation where required

• Ensure all import documentation complies with operational requirements

• Maintain accurate records for audit and operational purposes

6. Stakeholder Coordination & Communication

• Liaise with suppliers, transporters, warehouses, clearing agents, and internal stakeholders

• Coordinate operational requirements relating to imported stock movements

• Ensure effective communication across supply chain functions

• Support operational problem-solving and issue resolution

7. Operational Reporting & Administration

• Maintain accurate operational records and shipment tracking reports

• Assist with reporting related to imports and supply chain activities

• Ensure all SAP transactions and documentation are completed accurately

• Support operational administration and process compliance

8. Problem Solving & Operational Support

• Resolve supply chain and import-related issues within required timelines

• Escalate operational concerns where necessary

• Support efficient operational execution across supply chain activities

• Contribute to continuous improvement in supply chain administration processes

Desired Experience & Qualification

• Grade 12 (Matric) essential

• Minimum BCom Degree in Supply Chain, Logistics, or related field

• Valid South African ID or Passport

• Valid driver’s license and own reliable vehicle required

• Fluent in English and Afrikaans (verbal and written)

• Minimum 2–3 years’ experience in a supply chain or logistics environment advantageous

• SAP experience advantageous

• Strong computer literacy (MS Word, Excel, Outlook)

• Strong analytical and problem-solving skills

• Strong administrative and organisational skills

• Ability to work accurately under pressure and manage deadlines

Core Competencies

• Strong attention to detail and accuracy

• Strong organisational and coordination skills

• Effective communication and stakeholder engagement ability

• Strong problem-solving capability

• Ability to manage multiple priorities simultaneously

• High level of accountability and ownership

• Ability to work independently and within a team

• Results-driven and process-oriented mind set.

• Results-driven and improvement-oriented mind set.

• Ability to manage multiple operational priorities

Functional Expertise

• Import and supply chain administration

• Purchase order processing and reconciliation

• Inventory and stock control processes

• SAP transaction processing

• Shipping and import documentation management

• Invoicing and operational administration

• Supply chain coordination and reporting

• MS Office proficiency (Excel, Word, Outlook)

• Operational reporting and tracking systems

Package & Remuneration

R25K - R30K CTC

Interested?

Acumen Resources Development (Pty) Ltd.

Jo-Ann Gallant

Royal Melbourne House, Fourways Golf Park, Roos St

2191 Fourways

http://www.acumenrd.co.za/