Human Capital Adminstration

About the role

The HR Administrator provides administrative and operational support to the HR Officer/HR Manager across the full employee lifecycle within the group of companies including recruitment, onboarding, offboarding, employee records, payroll liaison, and compliance-related administration.

Responsibilities

Recruitment and Selection Support

• Assist with drafting and posting job advertisements as directed by the HR Officer/Manager. • Screen CVs/applications against job requirements and shortlist for review. • Schedule and coordinate interviews between candidates and hiring managers. • Assist with conducting reference checks and qualification verifications. • Prepare interview packs, assessment materials, and scorecards. • Help draft offers of employment, employment contracts, and related documentation for approval. • Update and maintain the recruitment tracker/applicant database. • Support the HR Officer/Manager in applying employment equity considerations during shortlisting. Onboarding Support

• Assist in coordinating new employee induction and orientation programmes. • Prepare onboarding packs (contracts, policies, forms, equipment requests). • Collect and check pre-employment documentation (ID copies, qualifications, banking details, tax forms, medical certificates where applicable). • Capture new employee details on HR/payroll systems and open personnel files. • Liaise with IT, facilities, and line managers to arrange workstations, access, and equipment. • Assist with tracking probation review dates and scheduling check-ins. Offboarding Support

• Assist with administering the resignation/termination process, including preparing exit documentation and tracking notice periods. • Help schedule exit interviews and capture feedback for the HR Officer/Manager. • Liaise with payroll to support timely processing of final payments, leave payouts, and UIF/relevant documentation. • Coordinate the return of company property (laptops, access cards, uniforms, etc.). • Action deactivation of system access and update records to reflect employment termination. • Prepare Certificates of Service and other statutory exit documents for sign-off. • Maintain accurate offboarding records for audit and compliance purposes. Employee Records and Administrative Support

• Maintain accurate, confidential, and up-to-date employee records (digital and physical) in line with POPIA/data protection requirements.
• Capture employee changes (promotions, transfers, salary changes, terminations) on relevant systems as instructed.
• Provide general clerical and administrative support to the HR Officer/HR Manager.
• Administer day-to-day leave processing, includ

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