HR and Time & Attendance Administrator

Introduction

Auto Industrial Group (Pty) Ltd is a leading South African automotive component manufacturer with a proud heritage of delivering world-class engineering solutions to the automotive industry. Headquartered in Kempton Park, the Group provides fully integrated manufacturing capabilities encompassing casting, forging, precision machining, and assembly of safety-critical automotive components.

With strategically located operations across Gauteng, including machining facilities, foundries, and a forging plant, Auto Industrial Group produces high-quality components used in chassis, braking, steering, and drivetrain systems for major automotive Original Equipment Manufacturers (OEMs). Driven by a commitment to excellence, innovation, quality, and safety, Auto Industrial Group continually invests in advanced manufacturing technologies and workforce development to maintain its position as a trusted supplier to the automotive sector.

At Auto Industrial Group, we don't just manufacture components—we engineer quality, safety, and performance for the future of mobility.

Duties & Responsibilities

DUTIES AND RESPONSIBILITIES

PAYROLL ADMINISTRATION

•   Capture and maintain Time and Attendance records.

•   Verify attendance hours and wage data

•   Update weekly headcount reports.

•   Verify and calculate overtime hours worked.

•   Balance hours worked and net pay calculations.

•   Prepare and upload payroll data to Head Office for payroll processing and payslip generation.

•   Prepare and submit absenteeism reports.

•   Investigate and resolve payroll and wage-related queries.

•   Assist with the reconciliation of monthly statutory returns.

•   Assist with annual statutory reconciliations for Tax Year End, Statement of Earnings, Return of Earnings (ROE), etc.

•   Ensure smooth and accurate payroll administration.

•   Maintain payroll records and employee files in accordance with company requirements.

•   Maintain and update sick leave records.

HR ADMINISTRATION & REPORTING

•   Compile and submit monthly HR reports timeously

•   Compile and submit bi-annual employee satisfaction reports.

•   Maintain employee records, files, and documentation.

•   Update annual attendance registers and leave records.

•   Maintain job descriptions for all employees.

•   Verify medical practitioners' registration status where required.

•   Record and report late arrivals to relevant managers.

•   Prepare corrective action documents for aligned with the absenteeism reports.

•   Ensure employee personal records are accurate, complete, and secure.

•   Assist and guide the training officer with monthly training reports to Head Office.

•   Maintain accurate personnel files and records.

•   Ensure employee documentation is filed and stored securely.

•   Ensure records are readily accessible for audits and inspections.

•   Maintain disciplinary, grievance, attendance, leave, training, and employment equity records.

•   Liaise with management regarding attendance concerns and reporting requirements.

•   Prepare employee-related correspondence, notifications, and documentation.

RECRUITMENT & ONBOARDING

•   Coordinate and administer the full recruitment and selection process.

•   Schedule interviews and assist hiring managers during recruitment.

•   Prepare employment contracts and onboarding documentation.

•   Collect and maintain employee personal information, banking details, and employment records.

•   Facilitate and coordinate the onboarding and induction process for new employees.

• Maintain all recruitment records and documentation

• Maintaining employee’s job descriptions.

• Prepare disciplinary enquiry documentation.

• Issue warnings in line with counselling/disciplinary instructions.

INDUSTRIAL RELATIONS

• Advise management on disciplinary and grievance procedures.

• Prepare disciplinary enquiry documentation.

• Issue counselling notices and warnings in accordance with company procedures.

• Attend disciplinary hearings and take accurate minutes.

• Maintain records of disciplinary and grievance matters.

• Follow up on disciplinary actions and warning expiry dates.

• Respond to employee misconduct and disciplinary issues.

• Liaise with shop stewards and employees regarding disciplinary matters.

• Facilitate grievance procedures and ensure timely resolution.

• Participate in monthly employee and management consultation meetings.

• Prepare exit documentation and administer employee termination processes.

• Attend Compensation for Occupational Injuries and Diseases (COID/IOD) matters.

• Attend Dispute Resolution Centre (DRC) and related labour matters when required

SKILLS DEVELOPMENT & UPLIFTMENT

• Assist the Company and employees to develop a Workplace Skills Plan (WSP) which complies with the

requirements of the Seta and the Company’s business needs.

• Assist the Company to draft an Annual Training Report (ATR) on the implementation of the WSP.

• Responsible for conducting or arranging all the on-the-job training as required by the company.

• Co-ordination of all training and educational activities, both external and internal.

• Assist with the administration of all training manuals and courses.

• Assist with the maintenance of the company ILU matrix of all the employees. (Develop and implement effective

training measurable).

• Maintain all employee training files.

• Responsible to send a monthly training report to your manager.

• Serve as a resource with regards to all aspects of the skills development within the Company.

• You will be required to work with all the Departments in order for the Departments to meet all the training  needs

COMPLIANCE & GENERAL DUTIES

• Comply with all Safety, Health and Environmental requirements, including the wearing of protective clothing issued to you.

• Will be required to perform tasks not documented in this Job Description from time to time depending on departmental and organizational needs.

• This job description is non-exhaustive and will be viewed as a guideline to your support and core functions. Meaning that this job description lists the main duties of the role, but it does not include every possible task that may be required to be performed. You may be asked to carry out additional duties that are reasonably related to the role, even if those duties are not specifically written in the job description.

• Ensure compliance with company policies and procedures.

• Maintaining the highest level of confidentiality of employee and company information.

• Ensure deadlines are met and work is completed accurately and timeously.

• Maintain a neat, organised, and professional work environment.

Support management with employee relations and HR best practices. ​​​​​​​

Desired Experience & Qualification

• Grade 12 (Matric) or equivalent qualification.

• Human Resource or equivalent qualification

• Computer Literacy

• Knowledge and understanding of time and attendance systems

• 3 - 5 Years' experience in a HR, wage/personnel administration environment, preferably in the vehicle component manufacturing industry

• Understand and comply with attendance requirements

• Sober habits and strong communication skills (both in writing and verbally)

• Must be able to work under pressure

• Must be able to work independently

• Score of 11 required - Company’s skills assessment exercise

• Ability to communicate effectively in the company’s official language.

• Labour Relations Act (LRA).

• Basic Conditions of Employment Act (BCEA).

• Employment Equity Act (EEA).

• Skills Development Act (SDA).

• Occupational Health and Safety Act (OHSA).

• UIF, PAYE, SDL and COID legislation.

• SETA and Workplace Skills Plan requirements.

• Payroll administration.

• HR reporting and analytics.

• Labour relations and conflict resolution.

• Recruitment and onboarding.

• Attention to detail and accuracy.

Market Related

Qualifying candidates

Candidates who meet the minimum