HR Administrator (Temp)

Key Responsibilities

1. HR Administration & Records Management

• Maintain accurate, complete, and up-to-date employee personnel files, both digital and physical.
• Collect and verify employee documentation to ensure that required records are available and properly filed.
• Capture, maintain, and update employee information on HR systems, reports, and relevant databases.
• Conduct regular audits of HR filing systems and assist with identifying and resolving documentation gaps.
• File and archive CCMA, disciplinary, and other employee relations records from the CRM system in accordance with company procedures.
• Assist with the preparation and maintenance of organisational structures and verify employee information against payroll data.
• Assist with ensuring HR records comply with company policies, data protection requirements, and applicable legislation.

2. HR Reporting, Audits & Analytics

• Assist with compiling routine and ad hoc HR reports, metrics, and management information.
• Support HR audit preparations by gathering documentation and ensuring records are complete and readily accessible.
• Conduct policy gap analysis and assist with documenting findings and recommendations.
• Analyse historical employee attrition and turnover trends and identify key reasons contributing to high staff turnover.
• Assist with employee engagement surveys, including preparation, administration, data capturing, and reporting of results.
• Assist with analysing HR data and preparing presentations and reports for management as required.

3. Recruitment & Employee Administration Support

• Provide administrative support throughout the recruitment and selection process.
• Assist with coordinating interviews, maintaining recruitment records, and ensuring required documentation is completed.
• Support the HR team with employee onboarding and related administrative requirements.
• Assist with general employee administration and HR queries as required.

4. HR Meetings & Coordination

• Coordinate and schedule HR-related meetings and appointments.
• Prepare meeting documentation, agendas, and supporting information as required.
• Attend HR meetings and take accurate minutes, ensuring action items are recorded and followed up where necessary.
• Process travel applications and other administrative requests on behalf of management as required.

5. Events, Training & Employee Engagement

• Assist with the planning and coordination of company events, training sessions, employee engagement initiatives, and HR-related activities.
• Coordinate event logistics, including venues, catering, materials, equipment, attendee lists, and other requirements.
• Obtain and compare supplier quotations and assist with preparing presentations and recommen

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