HR Administrator (Temp)

Key Responsibilities

Administration

• Gather employee documentations to assist with maintaining accurate and up-to-date personnel files (digital and/or physical)
• Input and update employee data on reports when required
• Assist with compiling HR reports, metrics and assist with audit preparations
• Minute taking and scheduling HR related meetings
• Travel applications and other similar requests upon management requirements
• Audit HR filing system & assist in updating files with required documentation
• Policy gap analysis and report
• Review and update of organisational structures and verify against payroll data
• Filing & archiving CCMA & Disciplinary records from the CRM system
• Analyse historic attrition and capture reasons for high staff turnover
• Assist in conducting employee engagement surveys

Events & Engagement

• Assist with organising company events, training sessions, and employee engagement activities etc.
• Coordinate logistics such as venues, catering, materials, attendee lists etc
• Gather quotations and compile presentations for decision-making purposes on suppliers
• Provide support with internal communications related to HR initiatives

General & Ad Hoc HR Support

• Support HR projects and initiatives as required
• Ensure confidentiality and compliance with data protection requirements
• Provide general administrative support to the HR Department
• Compile presentations as required

Minimum Requirements

• Diploma or Degree in HR
• Minimum 3 years experience in similar role
• Proficient in Microsoft Office (Word, Excel, PPT)
• Knowledgeable of HR legislation
• Ability to handle confidential information with discretion
• Punctuality, reliability and regular attendance are essential for this role
• Code 8 license

Personal Attributes

• Team Player
• Confident and proactive approach- anticipates issues and requirements
• High levels of integrity, confidentiality, professionalism and ethics
• Read and write in English
• Good communication skills, both written and verbal
• Strong organisational and administrative skills
• Able to prioritise workload and meet deadlines

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