HR Admin

About the role The HR Intern will support recruitment coordination, human resource administration, workforce management, employer branding, and stakeholder engagement within a structured people management environment. The role provides practical, hands-on exposure to talent acquisition, HR operations, employee lifecycle administration, reporting, and compliance while developing the knowledge and skills required to build a successful career in Human Resources.

Responsibilities

Recruitment & Talent Acquisition Support

• Assist with advertising vacancies across approved recruitment platforms. • Source candidates using recruitment databases, job portals, LinkedIn, and other sourcing channels. • Conduct initial CV screening against role requirements. • Schedule interviews and coordinate communication between candidates and hiring managers. • Prepare interview packs and maintain recruitment documentation. • Maintain accurate candidate records within internal recruitment systems. • Assist with candidate onboarding administration and pre-employment documentation. • Ensure timely communication with candidates throughout the recruitment process. HR Administration & Employee Lifecycle Support

• Assist with preparing employment contracts, HR letters, and employee documentation. • Maintain accurate electronic and physical employee files. • Support onboarding and induction activities for new employees and contractors. • Assist with leave administration, HR record updates, and employee documentation. • Maintain confidentiality of employee information at all times. • Support general HR administration and departmental activities. Employer Branding & Talent Attraction

• Assist with creating and publishing engaging job advertisements. • Support employer branding initiatives across recruitment and social media platforms. • Assist with career exhibitions, university engagements, graduate recruitment programmes, and networking events. • Support recruitment marketing campaigns and talent attraction initiatives. • Promote a professional employer brand throughout all candidate interactions. HR Reporting & Recruitment Administration

• Maintain recruitment trackers and HR administrative records. • Prepare weekly and monthly recruitment reports. • Update recruitment activity dashboards and candidate pipelines. • Ensure HR records remain accurate, current, and audit-ready. • Assist with compiling HR metrics and management reports. Compliance & Governance Support

• Assist with ensuring recruitment and HR documentation complies with company policies and legislative requirements. • Maintain compliance trackers for employee documentation and onboarding requirements. • Support HR audits by preparing required documentation. • Track completion of mandatory employee documentation. • Escalate missing or incomplete documentation where necessary. Stakeholder & Candidate Support

• Respond professionally to candidate and employee enquiries. • Build positive relationships with candidates throughout the recruitment process. • Support communication with universities, training providers, and external stakeholders. • Assist internal teams with HR-related administrative requests. • Deliver excellent customer service to both internal and external stakeholders. Operational & Administrative Support

• Assist with meeting coordination, minute-taking, and action tracking. • Maintain organised filing systems for HR documentation. • Support continuous improvement of HR templates, trackers, and administrative processes. • Assist with special HR projects as required. • Provide administrative support across the Human Resources function. Reporting Submission

• Prepare and submit weekly and monthly recruitment reports, HR trackers, onboarding updates, and administrative reports to relevant stakeholders as required. • Ensure all reports are accurate, complete, and submitted within agreed deadlines. Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34. • Must not have participated on the YES programme before. • Matric. • Completed a qualification in Human Resource Management, Industrial Psychology, Business Administration, Labour Relations, Organisational Psychology, or a related qualification. Performance Expectations

• Accuracy and quality of HR administration
• Timely completion of recruitment and administrative tasks
• Consistent adherence to reporting deadlines
• Professional communication and stakeholder service
• Confidential handling of employee and candidate information
• Compliance with company policies and HR procedures
• Demonstrated learning progression throughout the internship period
• Positive contribution to the Human Resources team and organisational objectives

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.