Hospital Receptionist
Clinix Health Group (Pty) Ltd · Gauteng
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To plan and coordinate the end-to-end management of reception and administrative tasks for the hospital in alignment with Group quality standards.
Minimum Qualifications and Experience
Certification in Office Administration or Secretarial studies / NQF Level 5. Conflict resolution strategies Interpersonal skill 1-2 years in general office administration Oral Communication Written Communication Customer Service Computer literacy
Minimum Job Requirements
- Answer, screen and direct the telephone/switchboard
- Ensure messages are relayed to the relevant individual
- Answer inquiries as needed or direct to individuals best able to assist
- Provide general and ad hoc administrative support as needed
- Greet and welcome staff, clients, service providers or visitors courteously
- Schedule appointments and organise meetings as needed
- Receive, sort and pack mail and deliveries
- Ensure common areas are equipped with required office supplies
- Monitor the use of office equipment and supplies and replenish as required
- Coordinate with maintenance for repairs when necessary
- Assist in the coordination of the drivers allocated to the hospital
- Deliver customer focused clerical assistance
- Work collaboratively with colleagues, build sound relationships and ensure good communications
- Take minutes during meetings and keep records
- Assist with filing
- Manage kitchen supply on a daily basis
- Comply with cost controls in order to achieve section budget
- Ensure any incurred costs are signed off by the head of the department