High School Office Manager - SPARK Blue Downs High School - 2026

Responsibilities

Record Keeping & Documentation

• Maintain accurate scholar information records on the scholar information system, including daily scholar attendance.

• Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.

• Follow up with parents regarding scholar absences, and communicate relevant information to the school administration.

• Responsible for assisting with the completion of the study hall billing spreadsheet, overseen by the School Operations and Blended Learning Manager.

• Volunteer hours, tracking and reporting.

• Responsible for staff attendance, tracking and reporting.

Visitor & Stakeholder Management

• Direct visitors and stakeholders to the appropriate departments or staff members.

• Provide school tours to prospective parents and serve as a liaison during the enrolment process.

• Communicate and collaborate professionally with school staff as required.

• Conduct self in a professional manner at all SPARK Schools events and to all stakeholders.

• Conduct collections with parents owing school fees.

Facilities & Inventory Management

• Assist in managing day­-to-­day facilities and maintenance issues, including facilitating visits by maintenance suppliers.

• Assist the School Operations and Blended Learning Manager with managing all school inventory, including fixed assets (technology and furniture), stationery, cleaning supplies, and other resources.

• Receive delivery of supplies.

Clerical & Administrative Duties

• Perform clerical duties, including answering phones, taking and distributing messages, and corresponding with parents and staff members via email.

• Provide clerical support to school administration, such as typing documents, filing, and organising paperwork.

Health & Safety

• Attend to sick or injured children and liaise with parents/guardians about their children.

• Issue tardy slips or admit notes for scholars returning to school after an absence.

Communication & Collaboration

• Communicate and collaborate professionally with school staff as required.

• Participate actively in staff development opportunities as a member of the SPARK Schools team.

Qualifications

The ideal candidate will possess the following qualifications

• Currently in third or fourth year studying towards an Undergraduate degree

• 1-2 years experience as an office administrator and/or office management

• Previous experience managing or working with high school-aged children

• English language fluency

• Clear/Clean criminal record

• First aid certificate

Experience

• Previous experience managing or working with high school-aged children.

• Administration.

• Customer service.

• Basic understanding of labour laws

• Skills and Mindset

Qualities

• Grit: Persistence through challenges.

• Excellence: A track record of high expectations personally and professionally.

• Mission and Vision Alignment: Understanding of and passion for the SPARK Schools mission to provide excellent education at an affordable cost.

• Self­ Reflection: Finding the capacity to bring your best self to challenges and opportunities.