Head Office Personal Assistant - Hospital Group - Roodepoort

Introduction

The Personal Assistant provides high-level administrative and organisational support to Function Leads at the hospital group’s Head. The role co-ordinates schedules, correspondence, travel, and confidential information, enabling leaders to focus on strategic and operational priorities

Duties & Responsibilities

• Provide administrative and coordination support to Function Leads on cross-functional initiatives, timelines, and deliverables

• Liaise professionally with internal and external stakeholders and coordinate communications on behalf of Function Leads

• Manage, Leaders calendars, appointments, and meetings, proactively resolving scheduling conflicts

• Screen and manage telephone calls, emails and correspondence, responding or redirecting as appropriate

• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries

• Co-ordinate conferences, workshops, meetings, and team events

• Draft, proofread, format, and distribute reports, presentations, and business correspondence

• Prepare meeting agendas, minutes, supporting documents, and action trackers

• Process procurement requests, and accurate administrative data entries

• Provide front-office and reception support when required, maintaining a welcoming environment

• Handle sensitive information with discretion and complete additional projects assigned by the Executive Assistant and Office Manager

Desired Experience & Qualification

• Grade 12 or equivalent NQF Level 4 qualification

• A relevant postgraduate qualification will be advantageous

• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting multiple stakeholders; ideally 5 to 10 years in a secretarial role

• Advanced proficiency in Microsoft Office Suite and experience in a fast-paced corporate or group-function environment

• Ability to co-ordinate complex schedules, travel, meetings, and administrative deliverables

• Strong organisational and time-management skills; excellent written and verbal communication; professionalism, discretion, adaptability, and a proactive, service-oriented approach