Graduate Learning & Development Administrator

Adcock Ingram Holdings Limited and its Subsidiaries (“we”, “us”) is committed to protecting and respecting your privacy. Our Privacy Notice sets out the basis on which personal information collected inter alia from you, social media, recruitment agencies and our website, will be processed by us. The Privacy notice is available on our website www.adcock.co.za. One of the conditions under the Protection of Personal Information Act 4 of 2013 (POPIA) provides that candidates have the right to be informed about the collection and use of their personal information, In the course of your application: we may • collect personal information that may be used to identify potential professional opportunities other than the job you have applied for but of which we think might be of interest to you. • use your Personal Information to confirm references or background checks you have provided us. • request your consent to participate in aptitude tests or recruitment assessments. We also use your personal information to respond to your inquiries, to verify your information and to share information with you. Your personal information will be securely stored by the Human Capital Department and it will be retained for a period of up to 12 months as of the closure of the application procedure if your application is unsuccessful, and in case of a successful application and you are hired, your data will be transferred to your personal employee file. By applying for this position, you consent to us processing your personal information. We reserve the right to make an appointment. If you have not heard from us within 30 (thirty) days of the closing date, please accept that your application was unsuccessful. Correspondence will be entered into only with shortlisted candidates. Job Purpose: The Adcock Ingram Learning and Development Department is seeking a Graduate L&D Administrator with BBBEE -skills development exposure and to provide daily operational and administrative support to the learning and development department, ensuring that learning programs are coordinated and run smoothly, learning data is accurately captured and tracked, and organizing the meticulous documentation required for statutory compliance including preparation of administration for BBBEE verifications. Reporting to : Learning and Development Manager Fixed Term Contract duration: 12 months Key Responsibilities: Coordination support: Schedule training sessions, book venues or virtual rooms, arrange necessary equipment and related training events i.e. induction support and related logistics. LMS Administration: Competent in maintaining and capturing training data into the training managing systems i.e. Sage, Oracle. Record Keeping: Capture training attendance, course completions, and certifications accurately to maintain standards to statutory compliance. Reporting & Compliance: Generate analytics on training progress and a strict approach to data confidentiality. Stakeholder Support: Support Human capital administrators with training on the SAGE system and capturing as needed. Invoice & Financial Tracking: Reconcile, track, and log training-related invoices against purchase orders (POs), follow up on vendor payment processing with Finance. WSP/ATR & SETA/BBBEE Administrative Support: Support the Primary SDF with collation of data required for the Workplace Skills Plan (WSP) and Annual Training Report (ATR) submissions to secure grants and preparations for verifications. Core Competencies: Technical Skills: Strong computer literacy, including Microsoft Office (Excel, PowerPoint) and familiarity with training system. Soft Skills: Exceptional organizational abilities, record keeping, meticulous attention to detail, time management, professional communication, people skills and ability to work independently.