General Litigation Secretary

Reference: PTA001443-TM-1

General Litigation Secretary (Dispute Resolution)

Location: Sandton, Gauteng Employment Type: Permanent Work Arrangement: On-site Salary: R40,000 – R54,000 CTC per month

Introduction

An established professional services environment is seeking an experienced Litigation Secretary to provide high-level secretarial, administrative and practice support to a team of legal professionals. The successful candidate will have substantial experience within a litigation environment, strong knowledge of High Court processes, excellent document management skills and the ability to manage multiple matters and competing priorities with a high degree of accuracy and confidentiality. This is a demanding role suited to a highly organised, detail-oriented professional who is comfortable working under pressure and supporting multiple legal professionals simultaneously. Duties & Responsibilities

Duties & Responsibilities

• Provide comprehensive secretarial and administrative support within a litigation environment.

• Perform accurate dictaphone and copy typing of legal and professional documents.

• Type, format, proofread and collate notices, pleadings and related legal documentation.

• Assist with the preparation, amendment, formatting and finalisation of legal documents.

• Incorporate amendments into documents and verify that all changes have been correctly implemented.

• Attend to the issuing, uploading, sorting and management of pleadings.

• Organise and maintain electronic court files using CourtOnline and CaseLines .

• Prepare and maintain resource, counsel and client files.

• Open new matters and assist with the onboarding and administration of new clients.

• Manage professional diaries, appointments, telephone calls and messages.

• Monitor and screen incoming emails and prepare draft responses where required.

• Provide general office and professional administrative support.

• Accurately capture and maintain professional timesheets.

• Prepare pre-bills and billing memoranda and assist with client billing processes.

• Monitor outstanding accounts and assist with debtor management and collections in conjunction with the accounts function.

• Manage and follow up on FICA documentation and outstanding compliance requirements.

• Liaise professionally with clients, counsel, presiding officers, experts and external service providers as required.

• Provide administrative support on large and complex litigation matters.

• Assist with the preparation and coordination of tender submissions and presentations.

• Maintain strict confidentiality and ensure all documentation and information are handled appropriately.

• Prioritise and manage multiple matters and deadlines effectively.

Requirements

• Matric is essential.

• A Legal Secretarial Diploma, Secretarial Diploma or Paralegal qualification will be advantageous.

• 7+ years' experience as a Legal Secretary within a litigation department.

• Experience in High Court litigation , particularly motion proceedings.

• Excellent proficiency in Microsoft Word and Excel .

• Sound working knowledge of CourtOnline and CaseLines .

• Experience in a large professional or legal services environment is advantageous.

• Proven experience supporting multiple legal professionals simultaneously.

• Strong knowledge of legal terminology and litigation processes.

• Experience with Aderant Expert/CMS or a comparable legal accounting/practice management system.

• Experience with FileSite or a comparable document management system.

Package & Remuneration

40000.00 - 54000.00 - Monthly plus Medical Provident Fund