General Healthcare Administrator

MINIMUM REQUIREMENTS

• Grade 12 / Matric . • 23 years' experience in general administration, office administration or a similar role . • Experience with RFQs, tenders, quotations, invoicing and purchase orders is highly advantageous. • Experience in the medical, pharmaceutical, healthcare, distribution or regulated environment will be advantageous. • Certificate/Diploma in Office Administration, Business Administration or a related field will be advantageous. • Strong Microsoft Office skills Word, Excel, Outlook and PowerPoint . • Experience with Zoho, ERP, CRM or other business management systems will be advantageous. • Excellent written and verbal English communication skills. • Strong data-capturing, filing and document-management skills. • High level of accuracy and attention to detail. • A valid driver's licence will be advantageous. SKILLS & PERSONAL ATTRIBUTES

• We are looking for someone who is: â?? Highly organised and structured â?? Accurate with excellent attention to detail â?? Deadline-driven and able to prioritise â?? Confident dealing with customers and suppliers â?? Professional in telephone and email communication â?? Proactive and able to follow up independently â?? Reliable, accountable and adaptable â?? Discreet when dealing with confidential information â?? A team player who can work across multiple departments â?? Comfortable working in a busy, fast-paced environment

KEY RESPONSIBILITIES

General Administration

• Provide day-to-day administrative support to Management and various departments. • Capture, update and verify information on company systems, spreadsheets, registers and trackers. • Maintain accurate electronic and manual filing systems. • Manage incoming and outgoing correspondence, telephone calls and general enquiries. • Monitor administrative requests and ensure they are directed to the correct department or individual. • Assist with scanning, printing, photocopying, collating and archiving documentation. • Maintain stationery and office-supply records. RFQs, Tenders & Commercial Administration

• Assist with the administration and coordination of RFQs and tenders .
• Prepare, capture and maintain tender and quotation documentation.
• Assist with quotations, pricing documentation and customer requests .
• Track tender, RFQ and quotation deadlines and follow up on outstanding information.
• Assist with purchase orders, delivery documentation and invoicing administration .
• Ensure commercial documentation is complete, accurate and properly

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