GENERAL ADMINISTRATOR

About the Position

A well-established chemical manufacturing company is looking for a reliable, organised and motivated General Administrator to join our team.

This is an all-rounder administrative position supporting various departments, including Sales, Debtors, Creditors, Operations, Logistics and Management . The successful candidate must be comfortable working in a fast-paced manufacturing environment and be willing to assist with a variety of administrative and operational tasks.

Key Responsibilities

• General office administration, filing and document control.

• Capturing data and maintaining accurate records.

• Assisting with sales administration and customer orders.

• Preparing and processing quotations, invoices, purchase orders and delivery documentation.

• Liaising with customers, suppliers, couriers and internal departments.

• Assisting with customer and supplier documentation.

• Assisting Management and various departments with general administrative tasks.

• Preparing and maintaining spreadsheets and administrative reports.

• Assisting with printing of product labels, Technical Date Sheets, Safety Data Sheets and other company documentation .

• Creating, editing and updating artwork using Adobe InDesign and Adobe Illustrator .

• Editing minor artwork and layout amendments as required.

• Assisting with export orders and export documentation , including coordination of required paperwork and communication with relevant parties.

• Assisting with logistics and dispatch administration when required.

• Maintaining accurate and up-to-date electronic and hard-copy records.

• Providing general administrative support to ensure the smooth running of the office.

Requirements

Minimum Requirements

• Matric / Grade 12.

• Previous administration experience is advantageous.

• Knowledge and working ability in Adobe InDesign – MUST HAVE; entry-level candidates with the right skills and attitude will be considered .

• Knowledge and working ability in Adobe Illustrator – MUST HAVE; entry-level candidates with the right skills and attitude will be considered .

• Experience with Microsoft Office, particularly Word, Excel and Outlook .

• Good written and verbal communication skills.

• Strong attention to detail and accuracy.

• Good organisational and time-management skills.

• Ability to multitask and work under pressure.

• Ability to meet deadlines and follow instructions.

• A willingness to learn and assist across different areas of the business.

• Previous experience in a manufacturing, chemical, logistics or export environment will be advantageous.

Advantageous Skills

• Experience with product labels, making changes using Adobe Illustrator & InDesign.

• Basic understanding of printing requirements and preparation.

• Previous exposure to export documentation and international orders .

• Experience working with stock, dispatch or logistics documentation.

• Previous administration experience in a manufacturing environment.

• Good Excel skills.

Personal Attributes

We are looking for someone who is

• Reliable and responsible.

• Proactive and willing to learn.

• Highly organised and detail-oriented.

• Able to work independently as well as part of a team.

• Professional and confident when dealing with customers and suppliers.

• Able to handle confidential company information appropriately.

• Flexible and willing to assist wherever required.

• Able to work in a busy environment and manage multiple priorities.

What We Offer

• Full-time employment.

• Pension Fund

• Competitive salary based on experience and skills.

• Opportunity to gain experience in chemical manufacturing, administration and exports .

• Supportive and professional working environment.

• Opportunity for growth and development within the company.

How to Apply

Please kindly apply via Pnet directly and ensure that your CV is updated and clearly indicates your experience with Adobe InDesign and Adobe Illustrator .

Only shortlisted candidates will be contacted.