Front Desk and Office Administrator- Pretoria - Muckleneuk
RMS Staffing Solutions · Pretoria - Muckleneuk · R15 000
Stop applying one at a time.
JobAlertsZA auto-applies to South African jobs like this one for you, overnight. Upload your CV once — we do the applying.
Start free — we apply for you →Duties & Responsibilities
Job Title: Front Desk & Office Administrator — Aged Care Home (Pretoria)
Location: Bailey's Muckleneuk, Pretoria
Type: Full-time, Office Hours
Salary: Market-related, junior/entry level (commensurate with experience)
About the Role
We're looking for a warm, organised, and reliable Front Desk & Office Administrator to join our team at Jaffa, a residential care home in Bailey's Muckleneuk, Pretoria. You'll be the first point of contact for residents' families, visitors, and callers — and the right-hand support to our General Manager, helping keep the office running smoothly day to day.
This is an ideal role for someone who takes pride in a well-run front desk, enjoys variety in their work, and is comfortable and compassionate around older people.
What You'll Do
- Welcome visitors, families, and callers warmly and professionally; manage the switchboard, front desk, deliveries, and sign-in
- Handle general office administration — filing, correspondence, document management, data capture
- Coordinate residents' appointments, diaries, and transport bookings; confirm arrangements with families
- Support with invoices, receipts, petty cash, and routine supplier queries
- Help keep our shared record system (CarePath) up to date, take minutes, and follow up on open items
- Log and route messages between families and staff
- Learn office routines to provide cover when the General Manager is on leave
What You'll Need
- Matric (Grade 12)
- Computer literacy — email, MS Office, Excel, and comfort learning new systems
- Clear written and spoken English
- Strong organisational skills and the ability to prioritise
- A warm, patient, and discreet manner
- Comfort and confidence working around older people
Advantageous (not essential)
- Office administration or bookkeeping qualification
- 1–2 years' reception or admin experience
- Experience in healthcare or aged care
- Additional South African languages
What We're Looking For
Someone people-first and calm under pressure, trustworthy with sensitive information, and a self-starter who notices what needs doing and does it — a genuine team player.
Please note: this role requires discretion and awareness of confidentiality (POPIA) and respect for our residents' community and traditions.
Desired Experience & Qualification
A Minimum of 5 years experience in the said field.