Freight Account Clerk - Fixed Term Contract

Duties & Responsibilities

Import Shipment

• Generating of elsewhere invoicing and payments.

• Preparing cash report, elsewhere, receipting.

• Manifest queries with POL

• Assist with handling rate queries with trade desk.

• Assist with JLZ recon report daily, weekly, monthly

• Deduction/Dispute Resolution Schedule - Reconciling invoices

• Daily Banking:

Electronic payments ZAR, USD and Euro’s processing

• Debtors Statements - Reconciliation of Debtors Accounts

• THC  - Following up on credit requests to port for all shipments prior to July 2026

• MSC LOG/DEPOTS/CARGO dues - Ensuring all recoveries appear in OVA. Follow ups on all outstanding queries or recoveries

• Cash & Credit reports on a weekly basis

• Preparing Refunds for processing

• Create monthly schedule of all vessels berthing at both PECT and NCT

• Requesting and collating all relevant documents for opening a new Debtor and Creditor for Geneva’s approval.

• Assisting Import team with clearing open charges reports

• Assist with invoicing/releasing as time permits

• Rotational after-hours help line duties

• Be familiar with TPT’s “Navis” application and process any necessary updates/amendments and necessary charges recovered

• Liaise closely with Carrier Haulage regarding cartage rates and deliveries

• Attend to all obligations assigned by the close of business on the same day as receipt

• Overstay Monitoring

• ILIM report management / Check report for MTY turn in’s for invoicing

• Vessel manifest approvals

• Manifest Correctors invoicing adjustment should same be required

• Process any Manifest Correctors invoice adjustments should it be required

• Assisting with other functions and/or in other departments from time to time the need arises

Payment and Invoice

• Handling import / account related queries

Customer Service Internal and External

• Dealing with daily telephonic and e-mails with clients and inter-departmental, other branches

Ad-hoc

• General administration from time to time

Desired Experience & Qualification

Education & Qualifications

• Minimum Matric / Grade 12

Skills & Competencies

• Proficient in Microsoft Office

• Strong communication (written and verbal) and interpersonal skills

• Attention to detail and ability to work under pressure

• Good organisational and time-management skills

• Ability to work independently and as part of a team

• Problem-solving and decision-making ability

• Excellent time Management skills required

Other Requirements

• Willingness to travel/work Overtime/weekends (if required)

Experience

• Minimum of 3 years’ experience in a similar role

• Proven track record of achieving specific targets or KPIs]

• Prior experience working with diverse teams and stakeholders