Fleet & Safety Administrator

Introduction

Location: Pretoria North

Our client, a well-established transport and logistics business, is looking to appoint a Fleet & Safety Administrator to support their transport operations team. This role is ideal for a highly organised administrator with strong attention to detail who enjoys working in a fast-paced logistics environment.

The successful candidate will be responsible for fleet administration, transport documentation, compliance record keeping, and supporting safety-related administrative processes.

Duties & Responsibilities

Fleet Administration

• Maintain accurate fleet and subcontractor records.

• Assist with vehicle documentation, permits, and related administration.

• Update fleet information and compliance documentation as required.

• Ensure all records are accurate, up to date, and readily accessible.

Documentation & Data Capturing

• Capture and maintain transport load information accurately.

• Verify supporting transport documentation, including delivery and load records.

• Ensure documentation is processed within required timelines.

• Follow up on outstanding or missing documentation.

• Maintain electronic and manual filing systems.

• Generate reports relating to transport documentation and fleet activities.

Safety & Compliance Administration

• Maintain safety and compliance records, files, registers, and documentation.

• Monitor expiry dates for licences, permits, medical certificates, and training records.

• Assist with incident, accident, and compliance-related administration.

• Support internal and external audits by preparing documentation and records.

• Monitor corrective actions and outstanding compliance requirements.

• Maintain controlled documentation and ensure audit readiness.

Operational Support

• Provide administrative support to transport operations.

• Liaise with drivers, transport controllers, fleet managers, subcontractors, customers, and internal departments.

• Escalate unresolved administrative matters where necessary.

• Assist with documentation required for invoicing and operational reporting.

Desired Experience & Qualification

• Grade 12 / Matric.

• Previous administration experience within transport, logistics, fleet, or a related environment.

• Computer literate with strong Microsoft Office skills.

• Strong attention to detail and a high level of accuracy.

• Excellent organisational and record-keeping abilities.

• Ability to manage multiple priorities and meet deadlines.

• Strong communication and follow-up skills.

Preferred Experience

• Experience within transport, fleet, or logistics administration.

• Exposure to fleet compliance, vehicle documentation, or safety administration.

• Experience working with transport management systems or similar operational systems.

• Knowledge of compliance record keeping and audit preparation processes.

Package & Remuneration

R15,500 - R20,000 CTC per month

Interested?

Apply today!