Fleet & Logistics Administration Analyst

Introduction

We are seeking a highly organised, analytical and detail-oriented Fleet & Logistics Administration Analyst to join our logistics team. The successful candidate will be responsible for fleet maintenance administration, diesel expense analysis, transport invoicing and operational reporting. The role requires a strong focus on cost control, data accuracy and ensuring that operational information is accurately captured, maintained and invoiced

Duties & Responsibilities

• Analyse and monitor diesel expenditure, fuel consumption and cost trends across the fleet

• Reconcile diesel statements, investigate fuel variances and prepare diesel/fuel reports

• Manage fleet maintenance schedules for trucks and trailers (servicing, inspections, roadworthiness, etc.)

• Coordinate with workshops to ensure repairs and servicing are completed on time

• Create and maintain job files in the ERP system

• Collect, verify and file Proof of Delivery (PODs) and trip sheets

• Validate operational data, job costing and billing information before invoicing

• Prepare daily, weekly and monthly operational, fleet, diesel and invoicing reports

• Ensure all documentation is accurate, complete and audit-ready

Desired Experience & Qualification

• Grade 12 (Matric)

• Minimum 3 years’ experience in logistics administration, transport, fleet administration, invoicing or a similar analytical role

• Strong analytical and numerical ability with excellent attention to detail

• Advanced Microsoft Excel skills

• Experience with ERP systems, fleet management systems, transport management systems or accounting software

• Knowledge of transport invoicing, job costing, diesel analysis and fleet maintenance administration (advantageous)

• Excellent organisational, communication and problem-solving skills

• Ability to manage multiple priorities and meet strict deadlines

Package & Remuneration

R9 000 - R11 000