Fleet Controller - Vryheid

Job Purpose

• The Fuel and Fleet Administrator is responsible for the end-to-end management of the branch fleet, including both permanent company vehicles and rental fleet. The role ensures optimal fleet availability, fuel control, compliance, maintenance, and cost efficiency.

Key Performance Areas: Not totally inclusive

Fleet Management Permanent & Rental Fleet

• Manage the full lifecycle of fleet vehicles allocation, usage, returns, replacement
• Coordinate vehicle licensing, permits, and compliance requirements
• Ensure all vehicles are roadworthy, serviced, and maintained on schedule
• Monitor vehicle availability and utilization
• Manage rental fleet arrangements, including bookings, returns, inspections, and supplier liaison

Fuel Management & Control

• Monitor and control fuel usage across all vehicles
• Investigate fuel variances, misuse, or irregular consumption
• Maintain accurate fuel records and reporting
• Ensure adherence to fuel policies and cost control measures

Administration & Reporting

• Maintain accurate fleet records and documentation
• Compile weekly and monthly fleet reports usage, costs, maintenance, fuel spend
• Track and manage service schedules, breakdowns, and repairs
• Process and verify invoices related to fleet and fuel
• Ensure all fleet files and registers are up to date

Compliance & Risk Management

• Ensure compliance with company policies, road safety regulations, and legal requirements
• Manage accident records, claims, and incident reports
• Conduct and document vehicle inspections
• Monitor and enforce driver compliance and vehicle usage policies

Supplier & Stakeholder Management

• Liaise with rental companies, service providers, and suppliers
• Negotiate and monitor service level agreements SLAs
• Support branch operations by ensuring fleet readiness

Qualifications, experience and other competencies

• Grade 12 Matric – essential
• Relevant qualification in Logistics, Transport Management, Fleet Management, or Administration – advantageous

Experience

• Minimum 3–5 years' experience in fleet and/or fuel administration
• Experience managing both rental and permanent fleet – preferred
• Proven experience in fuel monitoring and control systems

Skills & Competencies

• Strong administrative and organizational skills
• Excellent attention to detail and accuracy
• Ability to analyze fuel and fleet data
• Good problem-solving and decision-making skills
• Strong communication and interpersonal abilities
• Ability to work independently and under pressure

Technical Requirements

• Proficiency in Microsoft Excel and reporting tools
• Experience with fleet management systems e.g., tracking, Greenfleet, telematics
• Basic understanding of vehicle maintenance and operations

Other Requirements

• Valid driver's license Code B minimum
• Willingness to work overtime when required
• High level of integrity and accountability

Deadline:10th August,2026