FINANCIAL ASSISTANT WITH SAP | EASTRAND | IN OFFICE | FULL TIME

Introduction

The Invoicing Clerk is responsible for the accurate and timely preparation, processing and distribution of customer invoices. The role ensures that all invoices are supported by the necessary documentation, comply with company policies and tax legislation, and are processed efficiently to support cash flow and customer satisfaction.

Duties & Responsibilities

Key Responsibilities Invoicing

· Generate and process customer invoices accurately and timeously.

· Verify that all pricing, quantities, discounts and tax calculations are correct.

· Ensure supporting documentation (purchase orders, delivery notes, signed job cards, quotations, contracts, etc.) is complete before invoicing.

· Capture invoices into SAP.

· Process recurring invoices where applicable.

· Ensure invoices are issued within agreed turnaround times.

Documentation Control

· Maintain complete electronic and physical invoice records.

· File supporting documentation in accordance with company procedures.

· Ensure audit-ready documentation is maintained at all times.

Customer Service

· Respond promptly to customer invoicing queries.

· Resolve invoice discrepancies by liaising with Sales, Operations, Service, Dispatch and Finance.

· Re-send invoices and supporting documents upon customer request.

Accounts Receivable Support

· Assist the debtors department by providing invoice copies and supporting documentation.

· Ensure invoices are correctly allocated to customer accounts.

· Assist with customer statement reconciliations where required.

Compliance

· Ensure compliance with VAT legislation and company policies.

· Verify customer billing information before invoices are issued.

· Maintain confidentiality of customer financial information.

Reporting

· Prepare daily and monthly invoicing reports.

· Report invoicing backlogs or system issues to management.

· Assist with month-end invoicing deadlines.

Administration

· Maintain customer billing information.

· Update customer master data where authorised.

· Assist with general finance administration as required.

Desired Experience & Qualification

Minimum Requirements Qualifications

· Grade 12 (Matric).

· Certificate or Diploma in Accounting, Bookkeeping or Finance (advantageous).

Experience

· 2–5 years' experience in an invoicing, accounts receivable or finance administration role.

· Experience using SAP.

· Experience working in a high-volume invoicing environment.

Knowledge

· VAT legislation.

· Basic accounting principles.

· Debtors processes.

· Purchase order procedures.

· Customer account management.

· Microsoft Excel and Microsoft Office.

Skills

· High level of accuracy and attention to detail.

· Strong numerical ability.

· Excellent organisational skills.

· Good communication skills.

· Ability to work under pressure.

· Time management.

· Problem-solving ability.

· Data capturing accuracy.

· Professional customer service.