Financial Assistant Ref. MG/328/0826

Duties/Pligte

• Completing daily banking procedures as prescribed by the gymnasium including point of sales, and online sales. This entails monitoring all sales contracts both online and in-person for accuracy, reporting any discrepancies and ensuring that such discrepancies are rectified within an acceptable timeframe.
• Conducting daily audits of all membership sale transactions to ensure accuracy, completeness and compliance with company policies and pricing structures.
• Conducting monthly audits of sales commission submissions to ensure compliance with the approved incentive policy.
• Ensuring that appropriate internal controls over the business are implemented, maintained, and monitored, as directed by the Financial Manager.
• Effectively overseeing, managing, and reviewing membership contract freezings, membership cancellations and refunds.
• Effectively managing the unpaid debit order collection process and assisting the Financial Manager with the overall debt collection process, including accurate receipting of unpaid debit order collections.
• Managing the monthly bad debt handover process by reviewing member accounts, terminating applicable membership contracts on the membership management system, and maintaining accurate handover records in accordance with company policies.
• Managing the monthly debtor invoicing process by generating invoices, distributing them to debtors, maintaining the invoice register, monitoring outstanding balances and following up on overdue accounts to ensure timely collection of outstanding amounts.
• Administering the end-to-end procurement process by creating purchase orders, processing goods receipts, verifying supplier invoices and monitoring payment status to ensure suppliers are paid accurately and on time.
• Assisting members in solving any queries that may arise from time to time.
• Establishing and maintaining sound positive relationships with fellow staff, suppliers, vendors, tenants, and gym members.
• Ensuring ethical, honest, and responsible conduct at all times.
• Performing all necessary administrative functions for the position, including record-keeping of all procurements, member cancellations and debit order queries.
• Assisting with any ad hoc requests that may arise from time to time.
• Adhering to Occupational Health and Safety regulations, gym rules and company Policy and Procedures.

Job Requirements/Pos Vereistes

• A relevant finance qualification at least a certificate or diploma, or currently studying towards such a qualification or equivalent.
• Practical accounting experience, especially reconciliations.
• Strong analytical and critical thinking skills, with the ability to identify discrepancies, investigate issues and recommend practical solutions.
• Exceptional customer service skills.
• Effective conflict management skills and techniques.
• Excellent planning, administrative and organisational skills.
• Good verbal and written communication skills.
• Sound working knowledge of Microsoft Office Outlook, MS Teams, Word, and specifically Excel.
• The ability to thrive in a team within a diverse work environment.

Recommendation/Aanbeveling

• Financial management or bookkeeping experience in the health and fitness industry.
• Own transport.
• Willingness to work weekends and public holidays, as well as typical fitness-industry working hours.

Closing Date : 26-Aug-2026