Financial Administrator

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

Job Title: Financial Administrator

Industry: Financial Services Job Description:

• The Financial Administrator plays a crucial role within the financial services industry, providing essential support to ensure the smooth operation of financial processes and compliance with regulations

• This position requires a detail-oriented professional who can manage financial records, assist in budgeting activities, and contribute to financial planning efforts

• The Financial Administrator will work closely with financial analysts, accountants, and other team members to support the overall financial health of the organization

• Key Responsibilities:

• Manage and maintain financial records, ensuring accuracy and compliance with legal regulations and internal policies

• Assist in the preparation of financial reports, budgets, and forecasts, collaborating with various departments to gather necessary data

• Process invoices, expenses, and other financial transactions in a timely manner

• Conduct regular reconciliations of bank statements, accounts, and financial discrepancies to maintain integrity in financial reporting

• Support tax preparation activities by gathering and organizing necessary documentation and data

• Facilitate communication with internal teams, clients, and vendors regarding financial matters and inquiries

• Implement and monitor internal financial controls to enhance operational efficiency and mitigate risk

• Assist in audits by providing requested documentation and coordinating with external auditors

• Stay informed about industry regulations and financial trends to ensure compliance and best practices

• Provide administrative support to the finance department, including scheduling meetings, maintaining records, and coordinating training sessions

• Key Skills:

• Strong understanding of financial principles, practices, and regulations relevant to the financial services industry

• Proficiency in financial software and tools, including spreadsheet applications (Excel) and accounting software

• Excellent analytical skills with attention to detail, enabling precise reporting and data analysis

• Effective organizational skills, with the ability to manage multiple tasks and deadlines in a fast - paced environment

• Strong verbal and written communication skills for effective collaboration with team members and external parties

• Problem - solving capability to address financial discrepancies and operational challenges efficiently

• Ability to work independently and as part of a team while maintaining a high level of professionalism

• Familiarity with risk management and internal control processes is a plus

• Strong ethical standards and commitment to confidentiality in handling sensitive financial information

• The Financial Administrator will be a vital contributor to the financial operations of the organization, ensuring that all financial processes are executed efficiently, accurately, and in compliance with industry standards

• This role offers opportunities for professional growth within the financial services sector, requiring a proactive approach and a dedication to excellence in financial administration

Desired Experience & Qualification

Inherent Requirements for Financial Administrator in the Financial Services Industry

Scope of Work: The Financial Administrator is responsible for supporting the financial operations of the organization by managing financial records, processing transactions, and assisting in budget preparation and reporting

This role ensures compliance with financial regulations and internal policies, while contributing to the overall efficiency of the finance department

• Key Responsibilities:

• Maintain accurate financial records, including ledgers and journals, ensuring all financial transactions are recorded timely and accurately

• Process accounts payable and receivable transactions, including invoicing, payment processing, and reconciliations

• Assist in the preparation of monthly, quarterly, and annual financial reports, including profit and loss statements and balance sheets

• Support the budgeting and forecasting processes by providing relevant data and analysis

• Monitor cash flow and assist in cash management activities to ensure adequate funding for operations

• Ensure compliance with financial regulations and standards, including tax reporting and other statutory requirements

• Collaborate with external auditors during the annual audit process and prepare necessary documentation

• Provide administrative support to the finance team, including data entry, filing, and maintaining electronic and physical financial records

• Assist in the development and implementation of financial policies and procedures to improve operational efficiency

• Respond to internal and external inquiries regarding financial matters, providing excellent customer service

• Key Skills and Competencies:

• Strong analytical skills, with the ability to interpret financial data and trends

• Proficiency in financial software and tools, such as spreadsheets, accounting systems, and enterprise resource planning (ERP) applications

• Excellent attention to detail, ensuring accuracy in financial reporting and transactions

• Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment

• Effective communication skills, both written and verbal, to convey financial information to non-financial colleagues and stakeholders

• Ability to work independently as well as collaboratively within a team

• Strong problem - solving skills, with the capacity to identify issues and propose effective solutions

• Knowledge of financial regulations and compliance requirements relevant to the financial services industry

• High level of integrity and professionalism, maintaining confidentiality of sensitive financial information

• Adaptability and willingness to learn new processes and technologies as the financial landscape evolves

• Educational and Experience Requirements:

• A degree in finance, accounting, business administration, or a related field is preferred

• Relevant work experience in financial administration or a similar role within the financial services industry

• Certification such as Certified Bookkeeper (CB) or other relevant financial certifications may be advantageous

• This position requires a detail-oriented and proactive individual who is committed to supporting the financial health of the organization and contributing to its overall success in the financial services sector