Financial Administrator - Manufacturing

AVI Limited · Durban, KwaZulu-Natal

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Job Description

Your Next Career Move Starts Here! Join our NBL Westmead Biscuits in Westmead, Durban as a Financial Administrator – Production and play a key role in ensuring that all data is captured on SAP and that it is accurately and timeously performed to consume all materials; capturing all brokens and rejects daily to ascertain performance; daily capturing and analyses of waste, including preparation of monthly waste files and trackers – cumulatively and by SKU. High-volume Process Orders management, Financial Accounting journals and reconciliations, Time and Attendance administration on BesTime.

Reporting Structure

Management of very-high volume Process Orders – Daily/Weekly/Monthly

Analyse and Compute quantities of Raw Materials and Packaging, make decisions on usage and resource allocations and apply to final Production
Daily clearing and release Goods from COGI- ensure that investigations are carried for any problematic materials. Make decisions for the allocation of the problematic materials. Important exercise to ensure no abnormal usage of materials.
Correct all incorrect feedbacks and inform respective supervisors of any errors

Process Variance Analyses

Prepare the Excel templates which allow for the execution of the weekly Cycle-Count vs SAP differences on the SAP system, including the investigation of significant variances true-up process
Analyse, Investigate and Report abnormal usage of Raw Materials and Packaging and make calculated decisions on the allocation of True-Up Materials, by factoring in previous day Factory performances by Line with due consideration to abnormal Giveaways, Waste includes B&R and
Minute Taking at Weekly Variance Meeting

True Up Process

Manage the True Up Process by ensuring that other departments carry out their duties as expected of them
Collect and Analyse Data i.e. True Up Count Sheets
Request re-counts from Production Managers if there are any noticeable errors in Counts
Assist the Cost Accountant in preparing documents for Auditors

Waste Register

Effectively Manage and Maintain the Waste Register Weekly, MTD, YTD
Collect, analyse and compute Waste Data and make calculated decisions for explanations of Waste where relevant, by comparing and contrasting Waste Variances to Process Variances.
Prepare the Waste Register Spreadsheet on excel
Upload Waste Reasons unto Shop Ware
Assist in performing Waste Reconciliations

Inventory Control

Arrange and co-ordinate the Preparation for Stock Counts and Month End
Analyse and Investigate high Stock Count Variances
Assist in arranging, coordinating and attendance of monthly stock counts and cycle counting - into SAP
Prepare and co-ordinate yearly stock counts
Assist in the distribution of stock results to the various persons responsible for investigation

Capturing of all relevant daily Manufacturing data and Stats, including Month-End SAP Production Stats and Reports

Run Shopware reports – Finished goods; WIP and Scrap daily
Update Labour efficiency file
Extract daily; weekly and month to date figures –finished goods; work in progress; broken and rejects and percentages and email to all stakeholders
Daily summary and B & R by shift and SKU sent to factory clerks
Prepare files for standards review

Financial Accounting Reconciliations, Journals and Reporting

General Duties

Create appropriate new Waste and Scrap categories in Shopware Shopfloor production system
Monthly communication to Factory, Logistics and Quality departments regarding their duties for month-end financial cut-offs
Ensure adherence to Policies and Procedures before computing data unto SAP

Bcom Accounting / Management Accounting OR BTech / National Diploma in Accounting
SAQA accredited Accounting qualification advantageous

Closing Date 30 September 2026