Financial Administrator

Financial Administrator Role

Location: JHB - Eastern Suburbs

Seniority Level: Mid Career (2 - 4 yrs exp) We are looking for a detail-oriented Financial Administrator to join our team in JHB - Eastern Suburbs. As a Financial Administrator, you will report to the Financial Manager/Managing Director and be responsible for a variety of financial duties and responsibilities. Duties and Responsibilities

• Creditors Administration
• Process supplier invoices accurately and timeously.
• Match supplier invoices to purchase orders and supporting documentation.
• Prepare creditor reconciliations and resolve discrepancies.
• Ensure supplier payments are made according to approved payment terms.
• Maintain supplier records and account information.
• Liaise with suppliers regarding account queries and payment matters.

• Debtors Administration
• Capture and process customer invoices and credit notes.
• Monitor customer accounts and follow up on outstanding payments.
• Perform debtor reconciliations and resolve account discrepancies.
• Allocate receipts and maintain accurate debtor records.
• Prepare debtor age analysis reports.
• Assist with collection efforts to improve cash flow and reduce outstanding debt.

• Reconciliations and Cashbook
• Perform daily, weekly, and monthly bank reconciliations.
• Reconcile general ledger accounts and control accounts.
• Process and reconcile petty cash and company credit card transactions.
• Investigate and resolve reconciliation variances.

• Bookkeeping and Accounting Support
• Process accounting transactions accurately in the accounting system.
• Assist with month-end and year-end financial procedures.
• Maintain the general ledger and supporting schedules.
• Prepare journals and accruals where required.
• Assist in the preparation of management reports and financial summaries.

• Financial Administration
• Maintain an organised filing system for financial records and supporting documents.
• Ensure compliance with company financial policies and procedures.
• Assist with cash flow monitoring and forecasting.
• Prepare ad hoc reports as requested by management.
• Support budgeting processes and cost control initiatives.
• Ensure all financial records are maintained accurately and confidentially.

• Compliance and Reporting
• Ensure compliance with relevant financial legislation and company policies.
• Assist with VAT reconciliations and submissions.
• Assist with regulatory and audit requirements.

Experience

• Minimum 2 to 5 years' experience in a finance or bookkeeping environment.
• Proven experience in creditors, debtors, reconciliations, and general bookkeeping functions.
• Experience within the logistics, transport, warehousing, or supply chain industry will be advantageous.

Qualifications and Skills

• Grade 12 (Matric).
• Diploma or Certificate in Accounting, Bookkeeping, Finance, or a related field advantageous.
• Experience with accounting software packages.
• Proficient in Microsoft Excel, Word, and Outlook.
• Understanding of VAT and basic payroll principles.
• Experience with ERP or financial systems will be advantageous.

If you are a motivated Financial Administrator looking to grow your career in a dynamic financial services environment, please apply with your CV.