Financial Administrator: Debtors & Billing

Introduction

Do you take pride in accurate numbers, clean reconciliations and getting outstanding accounts paid, all while keeping client relationships strong? Quatro Cleaning Services / Quatro Hygiene is looking for an experienced and highly organised Financial Administrator: Debtors & Billing to join its Finance team in Lynnwood, Gauteng.

You will take ownership of the debtors and billing function, covering debtors management, billing, reconciliations, financial reporting and general financial administration. If you are hands-on, proactive and confident following up firmly but professionally, this is a great opportunity to make the function your own.

Duties & Responsibilities

Debtors Management

• Manage debtor accounts and actively follow up on outstanding payments

• Obtain remittances and allocate payments accurately

• Process daily bank statements and maintain accurate debtor records

• Maintain the debtors age analysis and provide payment and cash-flow forecasts

• Follow up with clients on outstanding accounts and payment arrangements

• Investigate and resolve account discrepancies and client queries

Billing

• Manage recurring and non-recurring billing

• Ensure invoices are accurate, authorised and issued to clients on time

• Process credit notes, journals and account reallocations

• Reconcile invoices, statements and billing accounts

• Maintain client, contract and billing records

Financial Administration & Reporting

• Assist with general ledger, trial balance and income projection information

• Check accrual, loan, intercompany and billing reconciliation accounts

• Assist with month-end procedures, monthly journals and reporting

• Perform general finance and administrative duties

Desired Experience & Qualification

• Matric (essential)

• A recognised post-school qualification in Finance, Accounting, Bookkeeping or Financial Management (advantageous)

• 3-5 years' relevant experience in debtors, billing and financial administration

• Practical experience with Pastel or a similar accounting system

• Good working knowledge of Microsoft Excel

• Experience in invoicing, debtor reconciliations, age analysis, credit notes and journals

• Strong numerical ability and excellent attention to detail

• Strong administrative and organisational skills

• Ability to work accurately under pressure and meet deadlines

• Confident, professional communication skills, with the ability to follow up firmly with clients on outstanding accounts

The Ideal Candidate

We are looking for someone who is hands-on, accurate, organised and proactive, with strong financial administration skills and the ability to take ownership of the debtors and billing function. You will be comfortable following up persistently on outstanding payments while maintaining professional client relationships.

Package & Remuneration

Market Related Salary Offered

Disclaimer!

If you do not hear from us within 30 days, please consider your application as unsuccessful.