Financial Administrator - Banking

Introduction

We are seeking a detail-oriented and highly organised candidate to join our Finance team. The successful candidate will be responsible for ensuring the accurate and timely processing, reconciliation and recording of all banking transactions and revenue interfaces between Opera PMS and Sage Pastel. This role is critical in maintaining the integrity of the cashbook, bank reconciliations and balance sheet reconciliations, ensuring that all banking-related transactions are complete, accurate and fully supported in accordance with company policies, financial controls and accounting standards

Duties & Responsibilities

Primary Duties

• Import daily revenue from Opera into Sage Pastel, including:

• Revenue

• Debtors

• Direct deposits

• Credit card transactions

• Cash receipts

• Reconcile and balance all imported transactions between Opera and Sage Pastel.

• Investigate and resolve any discrepancies identified during imports and reconciliations.

• Process all cashbook transactions accurately and timeously for all company bank accounts.

• Process and reconcile petty cash transactions.

• Perform daily and monthly bank reconciliations for all bank accounts.

• Ensure all unreconciled items are investigated and cleared promptly.

• Prepare monthly balance sheet reconciliation files in the prescribed format.

• Perform detailed reconciliations of clearing accounts, suspense accounts and banking control accounts.

• Ensure all reconciling items are appropriately supported and resolved.

• Maintain complete supporting documentation for audit purposes.

• Ensure compliance with the company's internal controls and Delegation of Authority.

• Assist with month-end banking close procedures and reporting deadlines.

• Liaise with hotel operations regarding banking queries and revenue discrepancies.

• Assist with external and internal audit requests relating to banking and cash transactions.

• Perform any other reasonable banking and finance-related duties assigned by the Financial Manager

Desired Experience & Qualification

Qualifications

• Diploma or Degree in Accounting, Finance or a related financial field.

• Candidates studying towards a financial qualification will also be considered.

Experience

• Minimum 2 years' experience in a banking or finance administration role.

• Hospitality industry experience is essential.

• Working knowledge of Opera Property Management System (Opera PMS) is essential.

• Experience working with Sage Pastel Accounting is essential.

• Experience performing bank reconciliations and cashbook processing.

• Good understanding of accounting principles and month-end procedures.

Computer Skills

• Opera PMS

• Sage Pastel Accounting

• Microsoft Excel (Intermediate to Advanced)

• Microsoft Word and Outlook