Financial Administrator / Analyst

Duties & Responsibilities

Job Position: Financial Administrator / Analyst

Ref: 5073

Location: PE / Gqeberha

Salary: R15 000 to R20 000 per month commensurate with qualification and experience

Hours: Monday – Friday 07h30 – 17h00

Email your CV to recruit@onlinepersonnel.co.za / talent@onlinepersonnel.co.za

If you are a Finance Administrator with an analytical brain and a hunger for leadership, this is your next logical career step.

We are looking for a Financial Administrator / Analyst who can seamlessly master the backend operations—debtors, billing, and inventory reconciliations—while keeping their eyes on the bigger picture. You will work closely with the Financial Manager, diving into Trial Balance analysis, cost modelling, and management accounting support.

Qualifications / Requirements

• Minimum of Matric

• A Tertiary qualification in Accounting, Finance or a related field is highly advantageous

• Minimum of 2 to 3 years Pastel Accounting or Sage Evolution experience

• Advanced proficiency in MS Office (specifically Excel) and Google Workspace

• Exceptional attention to detail, structured organisational discipline, analytical thinking and proactive, problem-solving mindset

• Available to commence immediately or on short notice is highly preferable

• Good communication skills (written and verbal)

Key Performance Areas and experience with

Debtors, Billing and Sales Order Management

• Verify customer account statuses, outstanding balances, and credit limits to process sales orders exclusively for up-to-date or settled accounts

• Capture daily orders across various portals into Pastel/Sage, ensuring paid orders are invoiced and dispatched by the warehouse team without delay

• Professionally resolve client billing, payment, and account statement queries. Process Manager-approved credit notes and maintain a comprehensive audit log

Financial Analysis, Reporting and Controller Grooming

• Review, update, and analyse Trial Balance data to support the final financial reporting process

• Generate and interpret detailed post-Trial Balance costing spreadsheets to identify operational efficiencies

• Assist the Financial Manager with the compilation of monthly management accounts, cash book management, variations analysis, and budgeting

• Record sales targets versus actual metrics on shared platforms (CRM/Google Drive), and manage internal variables such as commission schedules and fuel card expense allocations

Cash Control and Reconciliations

• Perform daily, weekly, and monthly reconciliations across all payment channels (EFT’s, card transactions, and cash)

• Track overdue accounts, manage daily banking receipts in tandem with the National Bookkeeper, and execute strict debt collection procedures

Inventory, Warehouse and Operational Sync

• Conduct daily, weekly, and monthly physical stock counts, collaborating with the warehouse team on variance analysis and audit reconciliations

• Act as the operational bridge between the sales team and the warehouse, communicating delivery ETAs, out-of-stock notices, and managing damaged/returned stock logs

• Maintain a team-first attitude, assisting with physical warehouse picking and packing of inventory when operational volumes require it

Reporting Line and Structure

• Reports directly to: Financial Manager

• Performance Measurement: Subject to a bi-annual performance review focused on administrative precision, analytical progression, and the achievement of targeted financial KPI’s

Desired Experience & Qualification

Email your CV to recruit@onlinepersonnel.co.za / talent@onlinepersonnel.co.za

If you are a Finance Administrator with an analytical brain and a hunger for leadership, this is your next logical career step.

We are looking for a Financial Administrator / Analyst who can seamlessly master the backend operations—debtors, billing, and inventory reconciliations—while keeping their eyes on the bigger picture. You will work closely with the Financial Manager, diving into Trial Balance analysis, cost modelling, and management accounting support.

Qualifications / Requirements

• Minimum of Matric

• A Tertiary qualification in Accounting, Finance or a related field is highly advantageous

• Minimum of 2 to 3 years Pastel Accounting or Sage Evolution experience

• Advanced proficiency in MS Office (specifically Excel) and Google Workspace

• Exceptional attention to detail, structured organisational discipline, analytical thinking and proactive, problem-solving mindset

• Available to commence immediately or on short notice is highly preferable

• Good communication skills (written and verbal)

Key Performance Areas and experience with

Debtors, Billing and Sales Order Management

• Verify customer account statuses, outstanding balances, and credit limits to process sales orders exclusively for up-to-date or settled accounts

• Capture daily orders across various portals into Pastel/Sage, ensuring paid orders are invoiced and dispatched by the warehouse team without delay

• Professionally resolve client billing, payment, and account statement queries. Process Manager-approved credit notes and maintain a comprehensive audit log

Financial Analysis, Reporting and Controller Grooming

• Review, update, and analyse Trial Balance data to support the final financial reporting process

• Generate and interpret detailed post-Trial Balance costing spreadsheets to identify operational efficiencies

• Assist the Financial Manager with the compilation of monthly management accounts, cash book management, variations analysis, and budgeting

• Record sales targets versus actual metrics on shared platforms (CRM/Google Drive), and manage internal variables such as commission schedules and fuel card expense allocations

Cash Control and Reconciliations

• Perform daily, weekly, and monthly reconciliations across all payment channels (EFT’s, card transactions, and cash)

• Track overdue accounts, manage daily banking receipts in tandem with the National Bookkeeper, and execute strict debt collection procedures

Inventory, Warehouse and Operational Sync

• Conduct daily, weekly, and monthly physical stock counts, collaborating with the warehouse team on variance analysis and audit reconciliations

• Act as the operational bridge between the sales team and the warehouse, communicating delivery ETAs, out-of-stock notices, and managing damaged/returned stock logs

• Maintain a team-first attitude, assisting with physical warehouse picking and packing of inventory when operational volumes require it

Reporting Line and Structure

• Reports directly to: Financial Manager

• Performance Measurement: Subject to a bi-annual performance review focused on administrative precision, analytical progression, and the achievement of targeted financial KPI’s

Package & Remuneration

Salary: R15 000 to R20 000 per month commensurate with qualification and experience