Financial Administrator / Analyst

Key Responsibilities Sales Orders & Invoicing

• Process customer sales orders in line with approved account and payment requirements. • Monitor outstanding invoices and follow up on payments. • Liaise with sales representatives regarding order fulfilment and customer payment compliance. • Ensure paid orders are invoiced and dispatched timeously. • Maintain accurate sales and invoicing records. Debtors & Customer Accounts

• Maintain accurate customer account information, including payment terms, balances and credit limits. • Manage the accounts receivable ledger and monitor debtor ageing. • Follow up on overdue accounts in line with agreed collection procedures. • Handle customer queries relating to invoices, payments, credit notes and statements. • Process approved credit notes and maintain complete supporting documentation. • Monitor and report on overdue 60+ and 90+ day accounts. Financial Administration & Reconciliations

• Perform daily, weekly and monthly reconciliations of EFT, card and cash transactions. • Capture and maintain accurate financial information on Sage Evolution. • Assist the National Bookkeeper with banking and receipt processing. • Support month-end financial processes, including debtor and cash reconciliations. • Maintain accurate and organised financial records and supporting documentation. Financial Analysis & Reporting

• Prepare weekly debtor ageing and cash collection reports. • Monitor Days Sales Outstanding (DSO) and identify trends or areas requiring attention. • Analyse overdue debt and provide commentary on movements and underlying causes. • Develop and maintain Excel-based reports, dashboards and financial analysis tools. • Assist with cash-flow forecasting by analysing collection patterns and expected receipts. • Perform variance analysis on customer accounts and stock. • Identify opportunities to improve, automate and streamline financial administration processes. • Provide accurate, meaningful financial information to assist management with decision-making. Inventory & Stock Support

• Liaise with the warehouse team to ensure accurate stock capturing and administration. • Maintain records of damaged, returned and recycled stock. • Assist with stock reconciliations and daily stock counts. • Investigate, report and assist in resolving stock variances. Sales & Operational Administration

• Communicate stock availability, out-of-stock issues and delivery ETAs to relevant teams.
• Maintain regular communication with Sales, Warehouse and Operations.
• Prepare and submit monthly sales commission schedules for approval.
• Assist

.special-hidden { display: none; }