Financial Administrator | 4PL Fleet | Irene, Gauteng

Introduction

We are seeking a highly organised and detail-oriented Financial Administrator to join our team. This role is responsible for supporting the finance function through accurate financial administration, data entry, document management, high levels of invoice processing, and record maintenance. The position operates in a highly paper-driven environment and involves managing large volumes of documentation, including supplier invoices, proof of deliveries, fuel receipts, maintenance records, asset files, and financial documents. The successful candidate will play a key role in ensuring all financial records are accurately processed, scanned, filed, and maintained in accordance with company procedures.

Duties & Responsibilities

• Receive and sort documents to be invoiced timeously for invoicing.

• Ensure order number correspond to documentation and confirm price from rate schedule,

• Check if all required documents are received - this will include the following:

• Proof of delivery,

• Loading Documents,

• Offloading Documents,

• Export documentation,

• Communicate outstanding or mismatched documents immediately to operations.

• Process POD on infinity when required documentation is in order,

• Preview all PODs on Infinity to ensure correctness before invoicing,

• Invoicing done on regular basis as per client cut-off dates, provided,

• Scanning of the following original documents to Docuware before month end:

• POD, loading & offloading documents,

• Export documents,

• Filing of creditor reconciliations and invoices in alphabetic order.

• Retrieve all any customer or supplier documents when needed:

• Internal Auditors

• Bank

• External Auditors

• Ensure compliance with company financial procedures and internal controls.

• Maintain confidentiality of financial information.

• Identify errors, omissions, or inconsistencies in documentation.

• Ensure completeness and accuracy of all scanned and archived records.

Desired Experience & Qualification

• Senior certificate.

• Relevant Finance or Accounting Certificate/ Diploma would be advantageous.

• Valid code B driver’s license & own transport.

• Passed Combined Credit & Criminal Check as the incumbent will be responsible for handling sensitive financial information.

• S.A Citizen or valid work permit for S.A.

• 2 – 3 years relevant experience.

• Experience with any Sage system would be advantageous.

• Experience in logistics would be advantageous.

• Full time, office based.

• It is an inherent requirement of the role to be able to work after business hours or during weekends to meet deadlines and client cutoff dates.

• The incumbent must be available to work unexpectedly when required.