Finance and Operations Coordinator

RecruitMyMom · Cape Town, Western Cape

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Salary

Job Description

A prestigious international brand in luxury building finishes is seeking an energetic Finance and Operations Coordinator to act as the operational glue of their showroom and factory. This is a permanent, full-time, in-office role Monday to Friday, 09:00–17:00 with some flexibility for a proactive all-rounder reporting to the Directors and supporting the in-house Accountant. You will manage the flow of financial and operational data, from cash flow visibility and Sage-based payment runs to the coordination of international imports.

Responsibilities

Accounting Support: Work closely with the in-house Accountant to capture invoices, allocate costs, and ensure all financial paperwork and audit trails are flawless.
Daily Visibility: Manage day-to-day cash flow incoming/outgoing and prepare payment runs for local creditors and international suppliers.
Debtor & Creditor Management: Full ownership of invoicing accuracy, supplier reconciliations, and proactive follow-ups on overdue accounts.
Reporting: Provide Directors with weekly cash flow snapshots and highlight exceptions requiring urgent decisions.

Quotation Management: Prepare and track professional quotations and proposal packs with strict version control and pricing discipline.
Order Lifecycle: Track the handover between departments—from client deposit and order confirmation to final delivery and documentation.

International Supply Chain: Place and track international orders; manage lead times, shipping follow-ups, and local production elements.
Inventory Control: Reconcile deliveries, manage claims for damages/shortages, and monitor stock levels fast vs. slow movers.

Software Transition: Maintain current accounts in Sage while leading the transition into Odoo ERP for integrated sales, stock, and workflow management.
Operational Visibility: Maintain dashboards to answer: "What's ordered, what's late, and what needs escalation?"

Operational Engine: Manage task lists and follow up on open items across sales and internal teams to remove bottlenecks.
Urgency & Precision: Keep pressure on unresolved issues with a calm urgency to ensure the business stays fluid.

Requirements

Proven proficiency in Sage non-negotiable and a high level of comfort with Excel tables, filters, and reconciliations.
Minimum 7 years' experience in finance / bookkeeping, cash flow tracking, and debtor /creditor control Trial Balance is a bonus, but not a requirement.
A highly organised, accountable professional with a zero-error mindset who thrives in a fast-paced environment with many moving parts.
Strong written and verbal skills to manage supplier follow-ups and internal sales support with calm urgency.
A genuine willingness to learn and eventually master Odoo ERP as the business transitions its workflows.

Advantageous

Background in high-end interiors, building products tiles, kitchens, hardware, or project-based environments.
Experience handling imported goods, shipping documentation, and lead-time coordination.
Prior experience with Odoo, SAP, or similar integrated systems.