Finance Admin Clerk - Invoicing
New World Personnel Consultants · Camperdown, KwaZulu-Natal
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To ensure accurate processing of sales orders, delivery verification, invoicing, and credit adjustment for the company
Duties & Responsibilities
Delivery Verification
- Match delivery notes (PODs – Proof of Delivery) to Auto Generated Sales Invoices
- Confirm quantities delivered versus quantities ordered.
- Validate product codes
- Resolve discrepancies with Warehouse, Logistics, or Sales teams.
Invoice & customer statement Generation
- Auto Generate invoices on ERP based on verified delivery documentation.
- Validate:
o Contract pricing, discounts, rebates.
o VAT calculations (South African tax compliance).
o Freight and transport charges where applicable.
- Ensure correct purchase order references appear on invoices.
- Issue invoices within agreed billing timelines.
- Generate, verify and issue customer statements.
Credit Notes & Adjustments
- Process approved credit note requests.
- Verify reasons (pricing errors, short deliveries, returns, damaged goods).
- Capture credit notes with supporting documentation.
- Obtain required approvals per internal control procedures.
- Identify unmatched deliveries or un-invoiced transactions.
- Assist Finance with month-end reconciliations / Statements
Customer Query Resolution
- Respond to invoice-related queries from farmers, Distributors
- Investigate discrepancies with Sales and Dispatch.
- Provide copies of invoices, PODs, statements, and related documents.
- Ensure timely resolution to prevent payment delays.
Reporting & Administration
- Maintain organized electronic and physical filing systems.
- Track incomplete deliveries and pending invoices.
- Support internal and external audit requirements.
- Close coordination with Sales, Production, Logistics, and Finance
- Tight coordination between mill production and dispatch
Desired Experience & Qualification
- Matric (GR12 Certificate)
- Possession of a valid code 08/EB drivers license
- 3 - 5 Years’ experience in a similar position.
- Intermediate knowledge of MS Excel
- ERP system experience
- Understanding of invoicing and payment terms