FICA Administrator (Property Sector)

Introduction

We are seeking a detail-oriented and highly organized FICA Administrator to join our property management team. The successful candidate will be responsible for ensuring compliance with the Financial Intelligence Centre Act (FICA) by collecting, verifying, maintaining, and monitoring client documentation in line with regulatory requirements. The role is critical in supporting risk management, compliance, and operational efficiency within the property sector.

Duties & Responsibilities

• Conduct FICA onboarding and verification processes for landlords, tenants, purchasers, sellers, and other stakeholders.

• Collect, review, validate, and maintain FICA documentation and records.

• Ensure compliance with FICA, anti-money laundering (AML), and internal compliance policies.

• Perform customer due diligence (CDD) and enhanced due diligence (EDD) where required.

• Identify, escalate, and report any suspicious or unusual transactions.

• Maintain accurate and up-to-date client records and databases.

• Monitor outstanding FICA requirements and follow up with clients and stakeholders.

• Assist with compliance audits and regulatory reviews.

• Prepare compliance reports and maintain audit trails.

• Liaise with property managers, rental administrators, conveyancers, and clients regarding compliance matters.

• Stay updated on FICA regulations and industry best practice

Desired Experience & Qualification

• Grade 12 / Matric (essential).

• Valid Driver's License

• Relevant qualification in Compliance, Risk Management, Legal Studies, Business Administration, or related field will be advantageous.

• Minimum 2 years' experience in a FICA, compliance, administration, or property-related role.

• Knowledge of FICA, AML, and KYC requirements.

• Experience within the property, real estate, or conveyancing sector is highly desirable.

• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.

• Strong administrative and document management skills.