Family & Office Executive Assistant: Pretoria

Introduction

Purpose of the job

To provide comprehensive executive support to a prominent family while also taking ownership of selected administrative and operational functions within their business. This is a senior, standalone role suited to someone who thrives on responsibility, takes initiative, and can independently manage tasks from start to finish. The successful candidate will become a trusted partner, ensuring the family's personal and administrative affairs operate seamlessly.

Duties & Responsibilities

Duties and Responsibilities will include

Family Office

• Manage complex diaries, schedules, appointments and calendars for family members.

• Draft, proofread and manage professional correspondence.

• Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries.

• Plan and coordinate family events, functions and special occasions.

• Liaise with household staff, suppliers and service providers.

• Maintain organised electronic records using Microsoft 365 (OneDrive, SharePoint and Teams).

• Handle confidential personal and financial information with absolute discretion.

Business Support

Depending on your experience, responsibilities may include

• Processing invoices and payments.

• Maintaining accurate financial records.

• Liaising with accountants and financial advisors.

• Reconciling expenses and ensuring documentation is audit-ready.

• Preparing quotations, processing orders and coordinating special projects.

• Managing operational tasks and ensuring successful follow-through across multiple stakeholders.

Desired Experience & Qualification

Desired experience and Qualifications

• Matric certificate.

• Minimum 5 years' experience as a Personal Assistant or Executive Assistant.

• Fully bilingual in Afrikaans and English , with Afrikaans being the primary language used in the role .

• Advanced Microsoft 365 proficiency (Outlook, Word, Excel, OneDrive, SharePoint and Teams).

• Exceptional organisational and time management skills.

• Proven ability to handle highly confidential information.

• Self-motivated with the ability to work independently and take ownership.

• Excellent problem-solving ability and attention to detail.

• Calm and professional under pressure.

Package & Remuneration

Salary Package

• R35,000 – R50,000 CTC per month (depending on experience)

• Group Provident Fund (included in CTC)

• 15 days annual leave

• Permanent full-time position

• Working hours: Monday to Friday, 08:00 – 17:00 (after-hours availability may occasionally be required for emergencies).