Faculty Officer III (P8) (Faculty of Humanities: Dean's Office) (Re-advert)

• Responsible for all the aspects pertaining to student administration, i.e., but not limited to, the total academic life cycle from admission, to registration, through to the finalisation of examination results and the conferment of degrees.

Responsibilities

• Manage and process the setting up of new academic programmes and amendments to existing programmes.
• Advising on and liaising with proposers of new/amendments to existing academic programmmes on the requirements and quality assurance of the proposals within University, DHET,CHE and SAQA requirements.
• Generate and interpret data needed for decision making or strategic planning with academic departments related to proposed new or changes to existing academic programmes.
• Ensure that the Faculty and University regulations, policies and practices are adhered to.
• Ensure that the introduction of amendments to regulations policies, qualifications, etc. goes through the correct governance structures for the requisite approvals.
• Provide secretariat support to faculty committees and boards, which will include the preparation of, annexures and supporting documentation and template requirements for submissions that must be made to faculty governance structures other University or statutory bodies, boards.
• Ensure the update of faculty literature such as yearbooks and faculty prospectus with the above-mentioned updates accordingly.
• Review and liaise with academic departments on the calculation criteria of how their module offerings are to be assessed and the liaison required for the update and related setups on the student system.
• Ensure the timeous update of the academic structure with the relevant University departments on the student system.
• Manage all matters related to the assessment sessions in terms of timetabling requirements.
• Manage and monitor mark amendment and historical data change matters.
• Generate, prepare and interpret statistic on pass rates and throughput.
• Facilitate any additional tasks as assigned by the HFA.

Minimum requirements

• Degree or relevant qualification NQF 7
• Two 2 to three 3 years' of job-related experience
• A minimum of five 5 years' academic administration experience within a higher education institution
• Five 5 years' extensive ITS / student system experience including the ability to train staff in student systems and academic administration business processes
• Knowledge of University policies and processes
• Knowledge of Faculty rules and regulations
• Knowledge of Academic regulations
• Understanding of statutory body requirements DHET, SAQA, CHE
• Excellent computer skills in Windows and MS Office
• Knowledge of ITS /student systems and HEDA BI reporting systems

Competencies and Behavioural Attributes

• Proficiency in English and another official South African language
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent computer skills
• Good problem-solving and numerical skills
• A flexible and versatile team player who will work and excel in any environment
• Highly organized and efficient with excellent follow-through abilities
• Accuracy and attention to detail
• Reliability and integrity
• Listening and patience
• People management
• Time management and assertiveness
• Ability to work in a pressurized environment

Recommendations

• Extensive relevant experience in academic administration and management of student data

Deadline:7th August,2026