Facility Administrator
Tevo Warehouse · Centurion, Gauteng
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Main Purpose of Job
To coordinate and oversee the daily operations, maintenance, safety, and administration of company facilities, ensuring buildings, equipment, and support services are maintained efficiently and comply with company policies and health and safety regulations.
Key Responsibilities
Building & Facility Maintenance
•Coordinate daily building operations, repairs, and preventative maintenance.
•Conduct weekly facility inspections and report maintenance issues.
•Maintain building inspection checklists and follow up on corrective actions.
•Coordinate external contractors and service providers.
•Obtain quotations and coordinate with the relevant department to ensure Purchase Orders (POs) are processed and sent to the relevant customers.
•Follow up on outstanding POs and invoices to ensure timely completion.
•Coordinate procurement of facility equipment, furniture, tools, and maintenance materials.
•Oversee cleaning, waste management, security, parking, and landscaping services.
Health & Safety Compliance
•Ensure compliance with Occupational Health and Safety (OHS) requirements.
•Conduct facility safety inspections and identify potential hazards.
•Maintain OHS documentation, safety equipment, and PPE records.
•Coordinate employee medical examinations and safety inductions.
•Attend monthly SHE/OHS meetings and assist with implementing corrective actions.
Staff & Contractor Coordination
•Supervise and monitor facility staff and service providers.
•Ensure daily duties and facility checklists are completed.
•Verify staff attendance registers and timesheets.
•Coordinate the ordering and distribution of PPE, uniforms, and tools.
•Monitor contractor performance and ensure work is completed to the required standards.
Administration & Reporting
•Maintain accurate facility records, including maintenance reports, quotations, invoices, purchase orders, and project documentation.
•Prepare and submit weekly and monthly facility reports to management.
•Maintain facility documentation for the Distribution Centre and relevant hubs.
•Attend departmental meetings, record minutes, and follow up on action items.
•Monitor facility expenditure, stock levels, and procurement requirements
Asset & IT Support Coordination
- Maintain and update the company asset register, including laptops, mobile phones,
and access tags.
- Coordinate equipment repairs and IT support requests with relevant service
providers.
- Assist employees with IT-related queries, including laptops, phones, printing, and
network issues.
- Order and distribute office consumables, including printer toners and stationery.
- Coordinate procurement and allocation of office furniture and equipment.
Desired Experience & Qualification
Level of Education: Tertiary qualification in Facilities Management,Project Management, or a related field.
Minimum Requirements
•Minimum 2 years' experience in facilities coordination, maintenance, or OHS administration.
•Proficiency in Microsoft Word, Excel, and Outlook.
•Experience coordinating maintenance activities and contractors.
•Valid driver's licence and own reliable transport.
Competencies
•Strong organisational and administrative skills.
•Excellent communication and interpersonal skills.
•Ability to prioritise tasks and meet deadlines.
•Problem-solving and attention to detail.
•Ability to manage multiple responsibilities.
•Strong coordination and time-management skills.
•Ability to work independently and under pressure.
Package & Remuneration
R12 000.00