Facilities Coordinator
Shoprite Group of Companies · Western Cape
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Start free — we apply for you →About the role
- As a Facilities Coordinator, you will support the Facilities Manager in coordinating maintenance activities, contractor performance, and compliance requirements.
- You will play a key role in ensuring that buildings, equipment, and infrastructure are well maintained, operationally reliable, and compliant with all statutory and safety requirements.
- This role focuses on maintaining facility standards, minimising downtime, and ensuring a safe, functional environment that supports business operations.
What you'll do
Maintenance & Asset Uptime
- Coordinate preventive maintenance; log all reactive repairs with cause and corrective action
- Ensure critical systems remain operational; escalate recurring breakdowns
- Contractor & SLA Management
- Manage all contractors in assigned areas
- Ensure SHEQ compliance; monitor SLAs and flag underperformance
Compliance, Fire & Safety
- Ensure fire, environmental and statutory systems remain compliant
- Conduct daily/weekly inspections; log findings
- Support statutory inspection schedule
Cost Control
- Obtain competitive quotes; issue orders; review invoices
- Track spend weekly; keep Facilities Manager informed
- Asset Register & Logging
- Verify asset data quarterly;
- Complete daily maintenance logs and inspection checklists
- Maintain all job/service records via SharePoint
- Reporting & Stakeholder Communication
- Establish relationships with operations, HSE, QC, and contractors
- Provide weekly feedback; keep tracking sheet current
- Identify business efficiencies and escalate issues
What you bring
- Education: Grade 12 essential; Diploma/trade qualification Electrical, Mechanical, Refrigeration advantageous
- Experience: 3–5 years facilities/maintenance coordination; cold storage, fire systems, contractor management
- Systems: Word, Excel, Outlook, SharePoint
- Technical Knowledge: Working knowledge of the OHS Act 85 of 1993, Construction Regulations, Permit to Work, fire compliance; refrigeration, ammonia, food safety requirements related to maintenance
- Contractor & Maintenance: PM scheduling, asset registers, maintenance tracking, quotes, invoicing
- Personal Attributes: Attention to detail, planning, stakeholder management, resilience
- Other: Valid driver's license, own transport, standby availability
Closing Date
- 2026/09/21