Facilities Coordinator (6 Months Fixed Term Contract)

• Tsebo Facilities Solutions is looking for a Facilities Coordinator to coordinate and oversee site-based facilities management activities, ensuring maintenance, contractor management, compliance, safety, and operational support requirements are executed efficiently and effectively. The Facilities Coordinator serves as the primary on-site facilities representative, ensuring service providers, maintenance activities, and facilities support teams deliver services that support business continuity, laboratory and clinical operations, regulatory compliance, and a safe working environment.

Duties & Responsibilities

Contractor Coordination and Vendor Management

• Coordinate and schedule approved service providers for HVAC, electrical, plumbing, building fabric, lift, generator, UPS, cold-chain, and water system maintenance.

• Act as the primary on-site liaison between contractors, stakeholders, and the Facilities Manager.

• Monitor contractor performance against service level agreements (SLAs), preventative maintenance schedules, and contractual obligations.

• Coordinate stakeholder approvals for facilities-related projects and maintenance activities.

• Ensure contractors comply with site access requirements, operational standards, and safety procedures.

• Escalate contractor non-performance, project delays, risks, and service interruptions to the Facilities Manager.

• Coordinate after-hours contractor support for emergency maintenance and critical incidents.

Maintenance Coordination and Service Delivery

• Manage and coordinate reactive maintenance requests and preventative maintenance activities.

• Oversee maintenance work orders through the Computer-Aided Facilities Management (CAFM) system.

• Coordinate statutory inspections and compliance maintenance requirements.

• Ensure maintenance requests are resolved within agreed service levels.

• Conduct follow-up inspections and verify satisfactory completion of maintenance work.

• Assist with office relocations, refurbishment projects, and small works initiatives.

• Obtain quotations and support risk assessments for facilities projects.

• Identify recurring maintenance issues and recommend sustainable solutions.

Site Inspections and Facilities Monitoring

• Conduct routine inspections of facilities, infrastructure, and equipment.

• Identify maintenance defects, safety concerns, and operational risks.

• Monitor facility conditions and ensure issues are logged and addressed.

• Verify lockout/tagout procedures and permit-to-work controls are implemented where required.

• Conduct post-maintenance inspections to verify workmanship quality.

• Escalate significant infrastructure failures and risks to the Facilities Manager.

• Support audit and accreditation readiness through routine compliance inspections.

Site Inspections and Facilities Monitoring

• Conduct routine inspections of facilities, infrastructure, and equipment.

• Identify maintenance defects, safety concerns, and operational risks.

• Monitor facility conditions and ensure issues are logged and addressed.

• Verify lockout/tagout procedures and permit-to-work controls are implemented where required.

• Conduct post-maintenance inspections to verify workmanship quality.

• Escalate significant infrastructure failures and risks to the Facilities Manager.

• Support audit and accreditation readiness through routine compliance inspections.

Health, Safety and Compliance

• Support compliance with the Occupational Health and Safety Act and company safety standards.

• Monitor contractor compliance with safety procedures and permit requirements.

• Conduct contractor inductions where required.

• Verify the use of appropriate personal protective equipment (PPE).

• Coordinate fire safety inspections and ensure compliance with relevant SANS requirements.

• Coordinate Certificates of Compliance (CoCs) and electrical safety requirements.

• Participate in incident investigations and corrective action implementation.

• Report safety concerns, incidents, and near misses.

• Support SHE Committee initiatives and safety awareness programs.

Team Leadership and Coordination

• Lead, coordinate, and support General Assistants (Facilities).

• Allocate work and monitor completion against operational requirements.

• Manage attendance, leave schedules, and workforce planning.

• Provide coaching, guidance, and ongoing performance feedback.

• Contribute to performance management and development discussions.

• Identify training and development opportunities.

• Support recruitment, onboarding, and employee engagement activities.

• Promote compliance with company policies and procedures.

• Foster teamwork, accountability, and a customer-focused service culture.

Skills and Competencies

• Facilities maintenance coordination.

• Vendor and contractor management.

• Asset register management.

• Facilities administration and reporting.

• Incident and risk management.

• Microsoft Office Suite.

• CAFM systems and work order management tools.

Qualifications

• Grade 12 (Matric).

• Relevant Facilities Management, Building Services, Engineering, Property Management, or Technical qualification advantageous.

Experience

• Minimum 3-5 years' experience within Facilities Management, Building Maintenance, Property Services, or a related environment.

• Experience coordinating contractors and multiple service providers.

• Experience supervising or coordinating operational support teams.

• Exposure to healthcare, laboratory, commercial property, or corporate facilities environments advantageous

Deadline:3rd November,2026