Facilities Administrator

Job Description

• A leading organisation is seeking an experienced Facilities Administrator to provide administrative, financial, and operational support to the Facilities Executive and Facilities Management team. The successful candidate will assist with maintenance coordination, contractor administration, compliance documentation, procurement processes, asset management, reporting, and facilities systems administration.
• The role requires a highly organised individual with strong administrative skills, attention to detail, and experience working within a facilities, property, or maintenance environment.

Key Responsibilities

• Provide administrative support to the Facilities Management team.
• Coordinate maintenance requests, work orders, and preventative maintenance schedules.
• Manage contractor documentation, compliance records, and service agreements.
• Assist with procurement processes, purchase orders, supplier invoices, and budget tracking.
• Maintain asset registers, facilities records, and document control systems.
• Prepare operational reports, dashboards, and management information.
• Update and maintain facilities management systems FG Nexus or similar.
• Ensure compliance documentation remains accurate and audit-ready.

Requirements

• Diploma or Certificate in Business Administration, Facilities Management, Office Administration, or a related field.
• Minimum 3 years' experience in facilities administration, property administration, or maintenance administration.
• Experience within a facilities management or property environment.
• Experience with contractor management, procurement administration, and compliance documentation.
• Strong Microsoft Office skills, particularly Excel.
• Experience using maintenance management or property management systems advantageous.