Export Administrator and Internal Sales (Midrand)

Duties & Responsibilities

EXPORT ADMINISTRATOR and INTERNAL SALES

Duties and Responsibilities

• Documentation Management: Prepare and review import and export documentation, including invoices, packing lists, bills of lading, and customs declarations to ensure accuracy and compliance.

• Capture and enter customer orders, follow up on quote and coordinate sales entry within dept

• Coordinate with internal departments: Collaborate with sales, purchasing, finance, and warehouse teams to align import and export activities with business goals and objectives.

• Tariff classification: Accurately classify imported and exported goods according to customs tariff codes to determine duty rates and ensure compliance with trade regulations.

• Cost optimization: Identify opportunities to minimize import and export costs through efficient shipping methods and optimal routing.

• Stay up-to-date: Stay informed about changes in international trade regulations, tariffs, and customs requirements to ensure compliance and adapt import/export processes accordingly.

• Responsibility for all aspects of export of goods including sales, customer service, legislation, and paperwork.

• Ensure compliance to legal requirements for exports and internal policies, and export procedures.

• Check export license requirements and other legislation (excise, dual-use, controlled) relating to our goods.

• Ensure compliance to all national and international regulations.

• Manage all communication with export authorities for all export destinations.

• Prepare all export documents within the required timeframe and schedule cost and time-efficient shipping activities.

• Monitor export sales transactions and review all customer responses for sales orders and payments.

• Resolve customer issues for export processes and procedures, and collaborate with customers to ensure smooth functioning of our export processes and requirements. • Maintain all export records for the business

• Assist with audits of the export process as required.

• Knowledge and understanding of Incoterms.

• Knowledge and understanding of trade tariffs and other associated customs procedures for future imports planned.

• Assist with the management of incoming goods, including customs clearance and compliance to all legislation relating to our goods.

• Understanding of completion of SADC Countries and completion of SADC forms.

• Ensure all necessary supplier paperwork is obtained in a timely manner and readily accessible.

• Communicate in a relevant manner with customs agents, freight forwarders and haulers regarding port arrivals and delivery of goods.

• Internal communication with our business sites regarding the delivery of goods to the site.

• Maintain all operational import records for the business.

Export Administrator Required Skills

• Strong knowledge of import and export regulations, customs procedures, and international trade practices.

• Excellent organizational and time management skills to handle multiple shipments and prioritize tasks effectively.

• Attention to detail to ensure accuracy in document preparation and compliance with regulations.

• Strong communication and interpersonal skills to collaborate with internal teams and external stakeholders.

• Proficiency in MS Office applications.

• Experience in working with ERP systems, order entry and data capturing

• Analytical skills to assess import/export costs, and identify cost-saving opportunities.

• Problem-solving skills.

• Ability to work under pressure and meet deadlines in a fast-paced environment.

Desired Experience & Qualification

MUST have IN-DEPTH KNOWLEDGE of EXPORT DOCUMENTATION and all the requirements.

Package & Remuneration

R16K - R20K basic salary.

There are no benefits.