Executive Virtual Assistant (US - Remote)

About the Job

Stay Organised. Stay Ahead. Help Leaders Succeed.

Your Purpose

We’re looking for a highly organised, proactive, and detail-oriented Executive Virtual Assistant to provide high-level administrative support to our executive team. In this role, you’ll help keep daily operations running smoothly by managing schedules, coordinating priorities, handling communications, and ensuring important tasks are completed efficiently. If you’re a strong communicator who thrives on organisation, takes initiative, and enjoys supporting leadership in a fast-paced remote environment, then this is for you!

Your Responsibilities

You’ll manage executive calendars, schedule meetings, coordinate appointments, and handle email correspondence while prioritising incoming requests. You’ll prepare reports, presentations, and other business documents, assist with travel arrangements and expense reporting, and support project management by tracking deadlines and following up on outstanding action items. You’ll also maintain organised records, handle sensitive information with discretion, and ensure confidentiality in all aspects of your work while helping executives stay focused on their priorities.

What’s Required

You should have proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role. Exceptional written and verbal communication skills, strong organisational abilities, and excellent time management are essential. You should be proficient in Microsoft Office, Google Workspace, and virtual collaboration tools such as Zoom, Slack, and Asana. Familiarity with AI tools, including ChatGPT, CRM systems, and project management platforms is also valuable. We’re looking for someone who can work independently with minimal supervision, exercise sound judgement, maintain confidentiality, and manage multiple priorities effectively. Previous experience working remotely is required.

Where you will be working

This is a remote position, offering the flexibility to work from your preferred location while providing dedicated administrative support to the executive team. You’ll need a reliable internet connection, a professional home-working environment, and the ability to collaborate virtually, manage competing priorities, and communicate effectively with team members and stakeholders.

What you will receive

You’ll have the opportunity to work closely with executive leadership, develop your administrative and organisational expertise, and contribute directly to the efficiency of business operations. This role offers valuable exposure to executive-level responsibilities, project coordination, and modern digital productivity tools, in an environment that values professionalism, discretion, initiative, and reliability.

Ready to make an impact behind the scenes?

If you’re proactive, highly organised, tech-savvy, and passionate about helping leaders succeed, apply today. Send your CV to talia@goflowbpo.com