Executive Secretary: IRPTN Unit: RSWD50010
City of Ekurhuleni · Gauteng
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Start free — we apply for you →Minimum Requirements
- Grade 12 plus Secretarial Certificate
- 1 – 2 years' experience in similar environment
Core Responsibilities
- Manage the Divisional Head's diary by scheduling, confirming, and coordinating appointments, meetings, and travel arrangements, while prioritising urgent matters and ensuring the effective management of commitments.
- Coordinate meeting logistics, including venue bookings, refreshments, and communication with internal and external stakeholders to ensure the smooth execution of meetings.
- Screen and manage incoming calls, correspondence, and messages before directing them to the Divisional Head, respond to routine enquiries where appropriate, and ensure the timely recording and follow-up of return calls.
- Prepare, format, copy, and distribute documents, reports, presentations, and other official correspondence using relevant office applications.
- Establish, maintain, and update an effective filing and records management system for the Office of the Divisional Head to ensure safekeeping and easy retrieval of information.
- Monitor and follow up on action items, directives, and correspondence to ensure the timely completion of assigned tasks and effective communication with internal and external stakeholders.