Executive Secretary
eThekwini Municipality · Durban, KwaZulu-Natal
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Start free — we apply for you →- Provides a complete secretarial service to the management including coordinating the itinerary and making the necessary travel and business arrangements.
- Directs and controls telephone calls.
- Establish and maintains a general and confidential filing system.
- Maintains updated policy and procedural records where appropriate e.g. By-Laws, Ordinances, Codes of Practice, Municipal manuals, etc
- Collation of documents as may be required.
- Controls and maintains executive stationery and miscellaneous requirements.
- Receives visitors and attends to arrangements regarding meetings, presentations and office functions.
- Compiles and distributes agendas and takes minutes. Co-ordinates and controls incoming and outgoing mail.
- Performs fast and accurate typing duties by utilizing a word processor or personal computer.
Competencies
- Attention to Detail.
- Problem Solving.
- Planning and Organizing.
- Ethics and Professionalism.
- Data Processing & Analysis.
- Use of Technology.
- Communication.
- Client orientation and Customer Focus.
- Interpersonal Relationships.
- Resilience.
- Change Readiness.
- Learning Orientation.
Qualifications Essential Requirements:
- Grade 12 NQF Level 4 or equivalent and an Administrative Certificate.
- 2 Years relevant experience.
- Computer Literacy.
Preferred Requirements
- Diploma NQF Level 6 in Secretarial studies.
- 3 Years relevant experience.