EXECUTIVE SECRETARY DIVISION: CORPORATE SERVICES

Purpose of the Job: The successful candidate will provide professional, efficient and confidential secretarial and administrative support to the Divisional Executive: Corporate Services. The role includes managing the Executive’s diary, meetings, travel, documents, records, stakeholder engagements and office governance processes. The successful candidate will report directly to the Divisional Executive: Corporate Services. Key Performance Areas: •Manage the Divisional Executive’s diary, appointments, meetings and access to the Executive’s Office. •Coordinate meeting venues, agendas, supporting documents and meeting packs. •Prepare accurate correspondence, reports, submissions and presentations. •Maintain effective physical and electronic filing and records-management systems. •Process financial, travel and related claims accurately and timeously. •Arrange domestic and international travel, including flights, accommodation, transport, visas and foreign currency. •Screen telephone calls, manage messages and respond to emails as instructed. •Handle and redirect stakeholder complaints and enquiries within prescribed turnaround times. •Maintain governance calendars, action registers, deadlines, approvals and compliance records. •Check documents for completeness, correct approvals, version control and supporting information. •Ensure that governance records and evidence are properly filed and available for audits or reviews. •Coordinate events, seminars, special projects and other ad hoc activities. •Liaise professionally with internal departments, regulated entities, government departments, consultants and service providers. Other Key Competencies: The candidate must demonstrate the following skills and attributes: Executive diary and office management, planning and organising, attention to detail, confidentiality and professional ethics, effective written and verbal communication, document preparation and report writing, information and records management, governance and compliance administration, stakeholder and customer-service orientation, analytical thinking and problem-solving, emotional intelligence and maturity, teamwork and collaboration, initiative and adaptability, ability to work effectively under pressure, and respect for diversity FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply. Please note that correspondence and communication will only be conducted with short listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.