Executive Personal Assistant
Staff Solutions · Humansdorp
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Start free — we apply for you →Key Performance Areas
- Act as the point of contact between the CEO, Exco members, and internal/external stakeholders.
- Facilitate effective communication lines and ensure priority matters are flagged.
- Receive and screen visitors and employees requesting meetings.
- Manage incoming communication and attend to matters not requiring escalation.
- Schedule and coordinate calendars, meetings, and board/committee sessions, including travel and accommodation.
- Maintain an orderly document management system.
- Prepare monthly and ad hoc reports/presentations, including research where required.
- Compile and distribute correspondence, memos, and emails.
- Proofread and edit reports and correspondence.
- Attend meetings, take minutes, and distribute to relevant parties.
- Manage electronic purchase orders and payments.
- Ensure office supplies are available.
- Source, collate, and proofread submissions for the company newsletter.
- Manage visitor PPE and arrangements.
• Coordinate cost-effective travel arrangements for the CEO, Exco members, and their departments. • Compile documentation for invoicing and finance submissions related to travel. Knowledge & Skills
- Minimum of Matric; a relevant tertiary qualification in Office Administration, Business Administration, Public Management, or a related field is strongly preferred.
- At least 8–10 years' experience in a similar role, including substantial experience supporting a CEO, Board, Exco members, or other senior executives in a high-pressure environment.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams), with the ability to prepare executive-quality reports, presentations, dashboards, and correspondence.
- Strong English proficiency with ability to proofread and edit senior management reports.
- Accuracy, attention to detail, and deadline-driven approach.
- Professional demeanour with ability to interact across all levels of the organisation.
- Ability to always maintain privacy and confidentiality.
- Willingness to work overtime when required.
- Valid Code B driver's license, preferably with own vehicle.