Executive Personal Assistant

Reference: JHB000098-LvdM-1

Our client is looking for a highly organised, energetic and professional Executive Personal Assistant to provide dedicated support to their Managing Directors. This is a fast-paced role suited to someone who genuinely enjoys working at an executive level, is confident managing multiple priorities, and takes pride in being one step ahead. Duties & Responsibilities

Key Responsibilities

• Provide comprehensive executive and administrative support to the Managing Directors.

• Manage and coordinate diaries, meetings, appointments and schedules.

• Assist with travel arrangements, bookings and itineraries when required.

• Prepare correspondence, reports, presentations, documents and other executive information.

• Manage and maintain accurate records, databases and administrative systems.

• Work with various online portals and platforms, including capturing, updating and retrieving information.

• Conduct research and gather information as required by the Managing Directors.

• Prepare and maintain Excel spreadsheets, reports and data.

• Assist with monitoring deadlines, follow-ups and outstanding tasks.

• Coordinate communication between the Managing Directors and internal/external stakeholders.

• Handle confidential information with discretion and professionalism.

• Assist with ad hoc projects, tasks and research as required.

• Proactively identify what needs to be done and take initiative without always being asked.

• Provide general administrative and organisational support to ensure the Managing Directors can operate efficiently.

• Be flexible and willing to work overtime when required, particularly when business demands or deadlines require it.

Minimum Requirements

• Previous experience as an Executive Assistant or Personal Assistant.

• A passion for executive PA/administrative work.

• Strong Excel skills.

• Excellent computer literacy and the ability to quickly learn and navigate new systems and online portals.

• Strong research skills and an ability to find, understand and summarise information.

• Excellent written and verbal communication skills.

• Professional and presentable appearance.

• High energy and the ability to thrive in a busy, fast-paced environment.

• Confident personality with the ability to communicate effectively with people at all levels.

• Ability to manage multiple priorities and remain calm under pressure.

• High level of discretion when dealing with confidential information.

• Flexibility regarding working hours when required.

Please note: Only candidates who meet the minimum requirements will be considered for the role.

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