Executive Personal Assistant - Humansdorp

Reference: PE003691-CN-1

Our client in the FMCG industry is seeking to employ an Executive Personal Assistant to join their team based in Humansdorp.

Exciting Opportunity: Join a dynamic and forward-thinking team where your skills will make an immediate impact and your career can thrive. Duties & Responsibilities

Requirements

• Matric (Grade 12) is essential.

• A relevant tertiary qualification in Office Administration, Business Administration, Public Management, or a related field is strongly preferred.

• 8–10 years' experience in a similar Executive Personal Assistant or Executive Assistant role.

• Proven experience supporting a CEO, Executive Committee (Exco), Board members, or other senior executives.

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

• Strong report writing, proofreading, and editing skills.

• Excellent written and verbal English communication skills.

• Strong organisational, planning, and time management abilities.

• High level of professionalism, discretion, and confidentiality.

• Ability to work accurately under pressure and meet strict deadlines.

• Strong interpersonal skills with the ability to engage stakeholders at all organisational levels.

• Excellent attention to detail and administrative skills.

• Experience coordinating executive travel, meetings, and calendars.

• Experience preparing presentations, reports, and executive correspondence.

• Financial administration experience, including purchase orders, invoicing, and payments, is advantageous.

Responsibilities

• Provide comprehensive administrative and clerical support to the CEO, Exco members, and the Chairman as required.

• Act as the primary point of contact between executives and internal and external stakeholders.

• Manage executive calendars, appointments, meetings, and scheduling.

• Coordinate Board, Committee, and Executive meetings.

• Arrange domestic and international travel, accommodation, and itineraries.

• Prepare reports, presentations, correspondence, and executive documentation.

• Conduct research and compile information for reports and presentations.

• Proofread and edit reports, presentations, emails, and other business documents.

• Attend meetings, record accurate minutes, and distribute meeting outcomes.

• Maintain an effective electronic and physical document management system.

• Manage incoming communications and prioritise matters requiring executive attention.

• Process electronic purchase orders and facilitate payment requests.

• Compile travel-related finance documentation and invoice submissions.

• Ensure office supplies are adequately maintained.

• Coordinate visitor arrangements, including PPE requirements.

• Source, compile, and proofread submissions for the company newsletter.

• Maintain confidentiality of sensitive executive and company information.

• Build and maintain effective relationships with internal and external stakeholders.

• Provide ad hoc executive support as required.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful. Package & Remuneration

Monthly